OPEN ENROLLMENT 2025
Ready to review your Open Enrollment in Oracle One OKC Cloud
Click the following link for guided instructions:
Total Rewards Benefits Self Service Instructions | Scribe (scribehow.com)
2025 Open Enrollment Information
Mark your calendar: Onsite open enrollment will be held at the OKC Convention Center, Oct. 28 – Nov. 1. Self-Service will be open from Oct. 22 - Nov. 4.
You should receive your 2025 Benefit Guide beginning the week of October 14.
Please review the changes below for the 457 Deferred Compensation Plan for 2025.
To enroll on-site, you need to bring your registered MFA with you. This could be a USB security key (FIDO) or an MFA registered mobile phone for text message or the Microsoft Authenticator app. Employees who have set their MFA to ring at their desk phone number will not be able to complete on-site enrollment unless they have another registered MFA type. If you have never used a City computer, your IT Contact or supervisor will provide instructions on how to register your account.
All employees are encouraged to visit on-site enrollment to meet with American Fidelity and other vendors.
Additional benefits information will be communicated to departments and employees before open enrollment.
More information will be forthcoming in InsideOKC, www.okc.gov/oe, and eNews to Know.
FAQs:
- MFA is multi-factor authentication. It is a security process that requires users to provide two or more separate passwords, codes, or PIN before granting access to a computer system or account.
- FIDO is Fast ID Online. A FIDO security key is a small device that plugs into a USB port on your computer. It is used to confirm your identity when logging in to the City's network. FIDO keys are one of the available MFA options.
- All employees need to have a registered MFA so they can have access to computer-based employee resources such as paycheck details, benefits, and job applications. FIDO keys are one of the available MFA options. They are the required MFA type for employees who use shared computers such as at a shared shift desk, lobby kiosks, training rooms, and conference rooms.
ADDITIONAL OPEN ENROLLMENT NOTES
1) ADDING SPOUSE/DEPENDENTS - If you need to add a dependent and/or spouse, we will require the following documents:
- Child- Copy of State Issued Birth Certificate and Social Security number (Copy of card is preferred)
- Spouse-Copy of Marriage Certificate and Social Security number (Copy of card is preferred). Please also provide date of birth.
Documents can be uploaded into One OKC Cloud as part of self service.
2) GROUP LIFE INSURANCE - Any increase to voluntary or spouse life requires an Evidence of Insurability (EOI) to be completed and mailed to BCBS (Dearborn) Life for approval. Once Employee Benefits receives the approval, we will update your elections. Oracle Cloud will not allow an increase in self-service that requires a EOI. Once benefits receives approval of EOI from BCBS Life, benefits will process the increase at that time.
The EOI is located under forms at: www.okc.gov/oe
3) GROUP LIFE BENEFICIARY - Beneficiaries should be updated in One OKC Cloud. As part of conversion, prior beneficiary information was not included but was archived.
4) Flex Spending Accounts - Flex spending does NOT renew each year. You are required to re-elect Flex Spending each year. If you need to have a Flex Spending Account, you will need to enroll in One OKC Cloud during Open Enrollment.
2025 Benefits and Disclosure Guide
Updated copies of the Benefits and Disclosure Guide can be found on inside OKC under the Employee Benefits page as well as www.okc.gov/oe.
**NEW**Deferred Compensation Plan Administrator
The City of Oklahoma City is moving to a single administrator, Voya Financial. This will lower costs for you, provide greater fee transparency, improve services and simplify account management.
What you need to know -
MissionSquare and Nationwide are the current recordkeepers for the City of Oklahoma City’s deferred compensation plans. Any account you currently have with either MissionSquare or Nationwide will be transferred automatically to Voya® in December 2024.
The transition to Voya will begin at 3 p.m. CT on December 10, 2024, and is expected to be completed the week of December 23, 2024. During this time, you will not be able to make any changes to your account.
What action do I need to take -
Your account details, if applicable, including your investments, contribution rate elections, and beneficiaries, will transfer to Voya automatically. You are not required to take any action.
Where can I learn more information -
Voya will be at the Onsite enrollment October 28 to November 1 to discuss plan changes and investment options.
There is also a short group meeting at 9a, 10a, 11a, 1p, 2p and 3p each day during Onsite enrollment. The meeting should take about 20 minutes. Stop by and learn more about the 457 plan changes and about Voya Financial.
Visit OKC.voya.com to receive additional details about the plan transitions and learn more about Voya.
If you have any questions, please call 844-920-4013. Voya customer service associates are available weekdays beginning October 21, 2024, from 7 a.m. to 7 p.m. CST, excluding stock market holidays.
Flu Shots
WHO: All City of OKC employees, spouses/dependents (ages 3 and up), and retirees
HOW: Book appointment on the MyPremise app or call your employee medical center staff at 405-276-2030 to reserve a date and time. Vaccine supply is limited to stock on hand.
To make the process even faster, please feel free to print and complete your consent (see below) and bring it with you. Minors must be accompanied by a parent or legal guardian. We will not be administering the high dose flu vaccine or adjuvanted flu vaccine approved for people 65 and over.
adult flu consent(PDF, 94KB)
pediatric flu consent(PDF, 76KB)
vaccine information statement(PDF, 2MB)
***Per CDC guidelines and for everyone's safety, medical-grade (not cloth) masks are required in clinic, regardless of vaccination status. A mask will be provided if you don't have one.***
**NEW 2024 EPO Plan**
Human Resources and Total Rewards is excited to announce the addition of the new Exclusive Provider Organization (EPO) plan for 2024. The EPO plan from Blue Cross Blue Shield is a direct replacement for the HMO plan that will no longer be offered. The EPO plan will offer all same plan design as the HMO but with key advantages. Click on links below for additional EPO information.
EPO(PDF, 208KB)
EPO FAQs(PDF, 291KB)