OKLAHOMA CITY WATER UTILITIES TRUST MEETING MINUTES December 7, 2004 The agenda was posted on the Council Chamber Bulletin Board at 8:42 a.m., December 3, 2004 TRUSTEES PRESENT Vacant - Chairman Cody Graves, Vice Chairman Carl Edwards, Trustee Willa Johnson, Surrogate Trustee James E. Thompson, Surrogate Trustee TRUSTEES ABSENT Mick Cornett, Trustee James D. Couch, Trustee EMPLOYEES PRESENT Marsha Slaughter, General Manager Bret Weingart, Water & Wastewater Utilities Craig Keith, Municipal Counselor’s Office Frances Kersey, City Clerk’s Office    Patsy Atkinson, Water & Wastewater Utilities Jeanette Sheets, Water & Wastewater Utilities Marla Adams, Water & Wastewater Utilities Billy Little, Water & Wastewater Utilities Leigh Booth, Water & Wastewater Utilities OTHERS PRESENT Tim Johnson, Johnson & Associates, Inc. Steve Cottom, Vanguard Development Company Charles Swinton, BancFirst I.          Call to Order.  2:00 p.m.             Vice Chairman Graves presided. II.        Approve minutes of November 16, 2004 Oklahoma City Water Utilities Trust meeting. APPROVED.  Moved by Edwards, seconded by Thompson.  Ayes: Vice Chairman Graves, Edwards and Thompson.  Trustee Johnson was absent when motion was considered. III.       CONSENT DOCKET A.        Receive Consultant Review Committee Report, Project WC-0499, New Pumps, Motors, Variable Frequency Drives, Switchgears, and Flow Monitoring at each Atoka Pipeline Pump Station, Atoka, Coalgate, Stonewall, Ada, Konawa and Macomb, Oklahoma, Boyle Engineering Corp.; and, Project WC-0500, 48-inch Water Main Extension, from Draper Water Treatment Plant along Douglas Boulevard to SE 164th Street and west along SE 164th Street to Telephone Road in Moore, Cobb Engineering Co., and authorize the Public Works Director to negotiate a contract on this project. RECEIVED AND AUTHORIZED.  Moved by Edwards, seconded by Thompson.  Ayes: Vice Chairman Graves, Edwards and Thompson.  Trustee Johnson was absent when motion was considered. B.         PLANS, SPECIFICATIONS AND ADDENDA 1.        Ratify and Approve Addendum No. 1, Project WC-0469, Phase IV, Waterline Improvements, Western Avenue from Fairview Farm Boulevard to NW 197th Street, Smith Roberts Baldischwiler, LLC. RATIFIED AND APPROVED.  Moved by Edwards, seconded by Thompson.  Ayes: Vice Chairman Graves, Edwards and Thompson.  Trustee Johnson was absent when motion was considered. 2.        Ratify and approve Addendum No. 1 and award and approve contract (C59019) CL Boyd Co., Inc., for one new, latest model 3.5 cubic yard front end loader.  RATIFIED AND APPROVED ADDENDUM NO. 1, AWARDED AND APPROVED CONTRACT.  Moved by Edwards, seconded by Thompson.  Ayes: Vice Chairman Graves, Edwards and Thompson.  Trustee Johnson was absent when motion was considered. III.       C.        CONTRACTS AND BONDS 1.         Adopt Resolution Awarding Contract, $2,080,917.20, Project WC-0469, Phase III, Waterline Improvements, Western Avenue from Hefner Road to John Kilpatrick Turnpike, Jordan Contractors, Inc. ADOPTED.    Moved by Edwards, seconded by Thompson.  Ayes: Vice Chairman Graves, Edwards and Thompson.  Trustee Johnson was absent when motion was considered. 2.         Adopt Resolution Awarding Contract, $3,531,290.05, Project WC-0469, Phase IV, Waterline Improvements, Western Avenue from Fairview Farm Boulevard to NW 197th Street, BRB Contractors, Inc. ADOPTED.  Moved by Edwards, seconded by Thompson.  Ayes: Vice Chairman Graves, Edwards and Thompson.  Trustee Johnson was absent when motion was considered. 3.         Adopt Resolution Awarding Contract, $547,250, Project WT-0046 Phase III – Hefner Plant Improvements:  New 3 MGD Sludge Pump Station, Lake Hefner Water Treatment Plant, 4000 NW 108th Street, Urban Contractors, Inc. ADOPTED.  Moved by Edwards, seconded by Thompson.  Ayes: Vice Chairman Graves, Edwards and Thompson.  Trustee Johnson was absent when motion was considered. D.        AMENDMENTS, CHANGE ORDERS and ACCEPTANCE OF PROJECTS 1.         Approve Amendment No. 2, $12,618.30, Project WC-0402, Water Main Replacement, NW 23rd Street to Cashion Place between Lyon Boulevard and Portland Avenue, Amis Construction Company. APPROVED.  Moved by Edwards, seconded by Thompson.  Ayes: Vice Chairman Graves, Edwards and Thompson.  Trustee Johnson was absent when motion was considered. 2.         Approve Amendment No. 3, $9,029.50, Project WC-0483, Water Main Replacement, Oak Hollow Road from Rolling Stone Road to Twisted Oak Road, Amis Construction Company. APPROVED.  Moved by Edwards, seconded by Thompson.  Ayes: Vice Chairman Graves, Edwards and Thompson.  Trustee Johnson was absent when motion was considered. III.       D.        3.         Approve Amendment No. 1, -$34,271.68, Change Order No. 1, $6,800,     Project WE-0049, 60-inch water transmission main (Prestressed Concrete Embedded Cylinder Pipe – PCECP) repair, Douglas Boulevard between SE 59th Street and SE 74th Street, United Trenching, Inc., accept project and place maintenance bond into effect. APPROVED, ACCEPTED AND PLACED INTO EFFECT.  Moved by Edwards, seconded by Thompson.  Ayes: Vice Chairman Graves, Edwards and Thompson.  Trustee Johnson was absent when motion was considered.                         4.         Accept Project WT-0034, Construction of Two Five-Million Gallon Clearwells at the Hefner Water Treatment Plant, 4000 West Hefner Road, Lippert Bros., Inc., and place maintenance bond into effect. ACCEPTED AND PLACED INTO EFFECT.  Moved by Edwards, seconded by Thompson.  Ayes: Vice Chairman Graves, Edwards and Thompson.  Trustee Johnson was absent when motion was considered. 5.         Accept Project WT-0054, Powdered Activated Carbon Feed and Storage System, Draper Water Treatment Plant – 13700 South Douglas Boulevard, Wynn Construction Co., Inc., and place maintenance bond into effect. ACCEPTED AND PLACED INTO EFFECT.  Moved by Edwards, seconded by Thompson.  Ayes: Vice Chairman Graves, Edwards and Thompson.  Trustee Johnson was absent when motion was considered. IV.       Accept Permanent Easements, Project WC-0468, Britton Road, County Line Road to John Kilpatrick Turnpike, providing right-of-way to construct waterline main, First Timothy, LLC, $2,435, and S.F. and Agnes Smith, $3,462, Claimants. ACCEPTED.  Moved by Edwards, seconded by Thompson.  Ayes: Vice Chairman Graves, Edwards and Thompson.  Trustee Johnson was absent when motion was considered. V.        Adopt Resolution authorizing the General Manager or designee to declare water treatment residuals to be without value and authorizing the disposal of said waste materials by private entities and persons. ADOPTED.  Moved by Edwards, seconded by Thompson.  Ayes: Vice Chairman Graves, Edwards and Thompson.  Trustee Johnson was absent when motion was considered. VI.       Adopt Resolution authorizing the General Manager to purchase an automated extraction system and accessories from existing pricing agreement C49069 with Horizon Technology, Inc. ADOPTED.  Moved by Edwards, seconded by Thompson.  Ayes: Vice Chairman Graves, Edwards and Thompson.  Trustee Johnson was absent when motion was considered. VII.      Adopt Resolution canceling permit issued to Oklahoma City Youth Sports Association for operation and use of sports complex at Stars and Stripes Park. ADOPTED.  Moved by Edwards, seconded by Thompson.  Ayes: Vice Chairman Graves, Edwards and Thompson.  Trustee Johnson was absent when motion was considered. VIII.     Approve assignment of agreement (C59018) for utility billing system expert services with Capstone Consulting Partners, Inc. to Alliance Data Systems. APPROVED.  Moved by Edwards, seconded by Johnson.  Ayes: Vice Chairman Graves, Johnson,  Edwards and Thompson.  IX.              Receive the Oklahoma Department of Environmental Quality Construction Permit No.               WT-000055041035 for Project WT-0046, Phase III – Hefner Plant Improvements:  New               3 MGD Sludge Pump Station, Lake Hefner Water Treatment Plant, 4000 NW 108th                   Street.  RECEIVED.  Moved by Johnson, seconded by Edwards.  Ayes: Vice Chairman Graves,  Johnson, Edwards and Thompson.  X.        Receive Application from Trinity Baptist Church for Sanitary Sewer Extension under Policy “B-1”, Project SB-0015, between NW 10th Street and Reno Avenue east of Cemetery Road. RECEIVED.  Moved by Johnson, seconded by Edwards.  Ayes: Vice Chairman Graves, Johnson, Edwards and Thompson.  XI.       Authorize the General Manager to create a new water pressure zone in Southeast Oklahoma City and to develop the capital improvement program project for the improvements. AUTHORIZED.  Moved by Edwards, seconded by Johnson.  Ayes: Vice Chairman Graves, Johnson, Edwards and Thompson.  XII.      New Business.             None XIII.     Comments from Trustees, Staff and Citizens. General Manager Marsha Slaughter gave updates on the total pumping, completing the contracts on the major construction on North Western, Draper Water Treatment Plant Expansion, Operation of the Overholser Plant and the lake levels. Steve Cottom, Vanguard Development Company, addressed the Trust concerning the water pressure problem in the area of Interstate 35 and SE 89th.  Mr. Cottom is a property owner in the area and currently has a contract for development of an industrial park that will be a large water user.  Mr. Cottom stated he appreciated the item on today’s agenda to create a new water pressure zone in Southeast Oklahoma City that will impact their development progress. XIV.    Adjournment. VICE CHAIR ADJOURNED, 2:07 p.m. ATTEST: Frances Kersey, Secretary                           Cody Graves, Vice Chairman