AGENDA

OKLAHOMA CITY WATER UTILITIES TRUST

MEETING MINUTES

November 16, 2004

The agenda was posted on the Council Chamber Bulletin Board at 8:07 a.m., November 12, 2004

TRUSTEES PRESENT

Vacant - Chairman

Cody Graves, Vice Chairman

Carl Edwards, Trustee

James D. Couch, Trustee

TRUSTEES ABSENT

Mick Cornett, Trustee

Willa Johnson, Surrogate Trustee

EMPLOYEES PRESENT

Marsha Slaughter, General Manager

Bret Weingart, Water & Wastewater Utilities

Craig Keith, Municipal Counselor’s Office

Frances Kersey, City Clerk’s Office

Patsy Atkinson, Water & Wastewater Utilities

Jeanette Sheets, Water & Wastewater Utilities

Marla Adams, Water & Wastewater Utilities

Jim Thompson, City Manager’s Office

OTHERS PRESENT

Tim Johnson, Johnson & Associates, Inc.

James Braghini, Metro Tech Electric/C.O.S.T.

I. Call to Order. 2:04 p.m.

Vice Chairman Graves presided.

Vice Chairman Cody Graves stated that Councilman Liebmann as of 11:00 a.m. this morning took on new responsibilities as a member of the Oklahoma House of Representatives and is no longer a member of the City Council; thus, he is not currently serving on the Trust.

II. Approve minutes of November 2, 2004 Oklahoma City Water Utilities Trust meeting.

APPROVED. Moved by Edwards, seconded by Couch. Ayes: Vice Chairman Graves, Edwards and Couch.

III. CONSENT DOCKET

A. PLANS, SPECIFICATIONS AND ADDENDA

1. Ratify and Approve Addendum No. 1, Project WC-0469, Phase III, Waterline Improvements, Western Avenue from Hefner Road to John Kilpatrick Turnpike, Smith Roberts Baldischwiler, LLC.

RATIFIED AND APPROVED. Moved by Edwards, seconded by Couch. Ayes: Vice Chairman Graves, Edwards and Couch.

2. Ratify and Approve Addenda Nos. 2 and 3, Project WT-0046, Phase III – Hefner Plant Improvements: New 3 MGD Sludge Pump Station, Lake Hefner Water Treatment Plant, 4000 NW 108^th Street, Chiang, Patel & Yerby, Inc.

RATIFIED AND APPROVED. Moved by Edwards, seconded by Couch. Ayes: Vice Chairman Graves, Edwards and Couch.

3. Approve Plans and Specifications, Project WC-0421, Water Main Replacement, NW 56^th Street to NW 63^rd Street from North Pennsylvania Avenue to North Villa Avenue, Carter & Burgess, Inc., and authorize Secretary to advertise for bids to be received December 7, 2004.

APPROVED AND AUTHORIZED. Moved by Edwards, seconded by Couch. Ayes: Vice Chairman Graves, Edwards and Couch.

III. B. Approve Contract for engineering services, Project SC-0686, $50,000, South Canadian Wastewater Treatment Plant Interceptor Relief Line, SW 164^th Street and May Avenue to SW 149^th Street and Pennsylvania Avenue, and Project SC-0687, $50,000, Pennsylvania Avenue Interceptor Relief Line, SW 149^th Street and Pennsylvania Avenue to SW 134^th Street and Pennsylvania Avenue, Smith Roberts Baldischwiler, LLC.

APPROVED. Moved by Edwards, seconded by Couch. Ayes: Vice Chairman Graves, Edwards and Couch.

C. AMENDMENTS, CHANGE ORDERS and ACCEPTANCE OF PROJECT

1. Approve Amendment No. 2, at no cost to OCWUT, Project MB-0601, Renovation of Building, 616 Colcord Drive, HCA Hite-Culver Associates.

APPROVED. Moved by Edwards, seconded by Couch. Ayes: Vice Chairman Graves, Edwards and Couch.

2. Approve Amendment No. 1, Project PC-0235, Street Improvements, and Project WC-0463, $19,308, Water and Wastewater Facilities Reconstruction, NW 10^th Street from Morgan Road to Sara Road, Atlas Paving Company.

APPROVED. Moved by Edwards, seconded by Couch. Ayes: Vice Chairman Graves, Edwards and Couch.

3. Approve Change Order No. 1, $362,228, Project WC-0418, Improvements and Expansion of Lake Draper Water Treatment Plant from 90 MGD to 124 MGD, 13700 South Douglas Boulevard, Wynn Construction Co., Inc.

APPROVED. Moved by Edwards, seconded by Couch. Ayes: Vice Chairman Graves, Edwards and Couch.

4. Approve Change Order No. 1, $4,925, Project WT-0046, Phase II – Hefner Plant Improvements: Lake Intake Tower Bridge Replacement, Hefner Water Treatment Plant, 4000 NW 108^th Street, Downey Contracting, LLC.

APPROVED. Moved by Edwards, seconded by Couch. Ayes: Vice Chairman Graves, Edwards and Couch.

IV. REPORTS

A. Receive status report of the Water and Wastewater Utilities Department for October 2004.

RECEIVED. Moved by Edwards, seconded by Couch. Ayes: Vice Chairman Graves, Edwards and Couch.

IV. B. Receive report of financial obligation and allocations of unrestricted cash for November 2004.

RECEIVED. Moved by Edwards, seconded by Couch. Ayes: Vice Chairman Graves, Edwards and Couch.

V. Ratify OCWUT payments for period October 12, 2004 through November 9, 2004.

RATIFIED. Moved by Couch, seconded by Edwards. Ayes: Vice Chairman Graves, Edwards and Couch.

VI. Adopt Resolution authorizing expenditure, not to exceed $25,000, for repair of Draper Water Treatment Plant Clearwells 1, 2 and 3, 13700 South Douglas Boulevard, Project WT-0030, Restek, Inc. and Triad Design Group.

ADOPTED. Moved by Couch, seconded by Edwards. Ayes: Vice Chairman Graves, Edwards and Couch.

VII. Accept Permanent Easements from various claimants in the amount of $148,668.50, to provide right-of-way to construct a waterline main in the vicinity of Western Avenue from Hefner Road to NW 192^nd Street for Project WC-0469.

ACCEPTED. Moved by Edwards, seconded by Couch. Ayes: Vice Chairman Graves, Edwards and Couch.

VIII. Recommend the request for proposals for the Professional Services Contract for Delinquent Account Collection Services and Account Receivable Management Consulting Services be approved by the City.

RECOMMENDED REQUEST FOR PROPOSALS BE APPROVED BY THE CITY. Moved by Edwards, seconded by Couch. Ayes: Vice Chairman Graves, Edwards and Couch.

IX. New Business.

None

X. Comments from Trustees, Staff and Citizens.

James Braghini, representing C.O.S.T. (Construction Outsource Service Technologies) and Metro Tech, addressed the Trust concerning a situation involving his company and Metro Tech. Mr. Braghini informed the Trust that as a subcontractor for the Draper Lake project, Metro Tech was removed from the project for not having a performance bond. Mr. Braghini submitted documents showing they do have an issued performance bond for the project.

Mr. Braghini asked the City/Trust for relief for being removed from the project and to investigate why the general contractor removed the subcontractor from the job. Mr. Braghini stated that based on the way the City is doing their contracts, the subcontractor has no recourse and it needs to be fairer for the small businesses and subcontractors.

XI. Adjournment.

VICE CHAIR ADJOURNED, 2:20 p.m.

ATTEST:

Frances Kersey, Secretary Cody Graves, Vice Chairman