(Minutes are unofficial until approved by Board of Trustees at meeting of 11/2/2004) OKLAHOMA CITY WATER UTILITIES TRUST MEETING MINUTES October 19, 2004 The agenda was posted on the Council Chamber Bulletin Board at 9:14 a.m., October 15, 2004   TRUSTEES PRESENT Guy Liebmann, Chairman Cody Graves, Vice Chairman Willa Johnson, Surrogate Trustee James E. Thompson, Surrogate Trustee TRUSTEES ABSENT Mick Cornett, Trustee James D. Couch, Trustee Carl Edwards, Trustee EMPLOYEES PRESENT Marsha Slaughter, General Manager Bret Weingart, Water & Wastewater Utilities Craig Keith, Municipal Counselor’s Office Frances Kersey, City Clerk’s Office Patsy Atkinson, Water & Wastewater Utilities Jeanette Sheets, Water & Wastewater Utilities Marla Adams, Water & Wastewater Utilities Leigh Booth, Water & Wastewater Utilities Billy Little, Water & Wastewater Utilities OTHERS PRESENT Tim Johnson, Johnson & Associates, Inc. Martha Ober, BancFirst I.          Call to Order. 2:01 p.m.             Chairman Guy Liebmann presided. II.         Approve minutes of October 5, 2004 Oklahoma City Water Utilities Trust meeting. APPROVED.  Moved by Graves, seconded by Johnson.   Ayes:  Chairman Liebmann, Johnson, Graves and Thompson. III.       CONSENT DOCKET A.        Approve Preliminary Engineering Report, Project ST-0096, Deer Creek Wastewater Treatment Plant Improvements, Deer Creek Wastewater Treatment Plant, 20600 North Portland Avenue; Project ST-0097, Chisholm Creek Wastewater Treatment Plant Improvements, Chisholm Creek Wastewater Treatment Plant, 22000 North Western Avenue; and, Project ST-0098, South Canadian Wastewater Treatment Plant Improvements, South Canadian Wastewater Treatment Plant, 15924 South May Avenue; Tetra Tech FHC; and authorize engineer to prepare plans and specifications for Phase I and Phase II contracts. APPROVED AND AUTHORIZED.  Moved by Johnson, seconded by Graves.   Ayes:  Chairman Liebmann, Johnson, Graves and Thompson. B.         PLANS, SPECIFICATIONS AND ADDENDA 1.         Ratify and Approve Addendum No. 1, Project SC-0465, Lightning Creek Sanitary Sewer Line Rehabilitation and Reconstruction – Phase I, Oklahoma River to SW 29th Street from Shields Boulevard to Robinson Avenue, FHC, Inc. d.b.a. Tetra Tech FHC. RATIFIED AND APPROVED.  Moved by Johnson, seconded by Graves.   Ayes:  Chairman Liebmann, Johnson, Graves and Thompson. 2.         Ratify and Approve Addendum No. 1, Project WM-0083 Revised, West Elm Creek Off-Road Vehicle (ORV) Relocation Plan, Phase I – Trailhead Development, West Elm Creek Reservation – Lake Stanley Draper, Carter & Burgess, Inc. RATIFIED AND APPROVED.  Moved by Johnson, seconded by Graves.   Ayes:  Chairman Liebmann, Johnson, Graves and Thompson. 3.         Ratify and Approve Addendum No. 1 and award and approve pricing agreement with D & B Process Controls (C59017) for microwave system technical maintenance, retroactive to October 1, 2004 through September 30, 2007. RATIFIED, APPROVED, AWARDED AND APPROVED.  Moved by Johnson, seconded by Graves.   Ayes:  Chairman Liebmann, Johnson, Graves and Thompson. III.       B.         4.         Approve Plans and Specifications, Project WC-0469, Phase III, Waterline Improvements, Western Avenue from Hefner Road to John Kilpatrick Turnpike, Smith Roberts Baldischwiler, LLC; and authorize Secretary to advertise for bids to be received November 9, 2004. APPROVED AND AUTHORIZED.  Moved by Johnson, seconded by Graves.   Ayes:  Chairman Liebmann, Johnson, Graves and Thompson. 5.         Approve Plans and Specifications, Project WC-0469, Phase IV, Waterline Improvements, Western Avenue from Fairview Farm Boulevard to NW 197th Street, Smith Roberts Baldischwiler, LLC.; and authorize Secretary to advertise for bids to be received November 16, 2004. APPROVED AND AUTHORIZED.  Moved by Johnson, seconded by Graves.   Ayes:  Chairman Liebmann, Johnson, Graves and Thompson. C.        CONTRACTS AND BONDS 1.         Adopt Resolution Awarding Contract, $2,786,725.10, Project SC-0465, Lightning Creek Sanitary Sewer Line Rehabilitation and Reconstruction – Phase I, Oklahoma River to SW 29th Street from Shields Boulevard to Robinson Avenue, Urban Contractors. ADOPTED.  Moved by Johnson, seconded by Graves.   Ayes:  Chairman Liebmann, Johnson, Graves and Thompson. 2.         Approve Contract, $182,500, Project SC-0667, Chisholm Creek Sanitary Sewer Relief Line, NW 183rd Street and Western Avenue to NW 150th Street and Western Avenue, Triad Design Group. APPROVED.  Moved by Johnson, seconded by Graves.   Ayes:  Chairman Liebmann, Johnson, Graves and Thompson. 3.         Approve Contract, $141,000, Project SC-0681, SE 35th Street to SE 39th Street from Byers Avenue to Santa Fe Avenue, and Project SC-0682, SE 29th Street to SE 35th Street from Byers Avenue to Santa Fe Avenue, Poe and Associates, Inc. APPROVED.  Moved by Johnson, seconded by Graves.   Ayes:  Chairman Liebmann, Johnson, Graves and Thompson. 4.         Adopt Resolution Awarding Contract, $302,715.25, Project WM-0083, West Elm Creek Off-Road Vehicle (ORV) Relocation Plan, Phase I – Trailhead Development (Revised), West Elm Creek Reservation – Lake Stanley Draper, Shell Construction Co., Inc. ADOPTED.  Moved by Johnson, seconded by Graves.   Ayes:  Chairman Liebmann, Johnson, Graves and Thompson. III.       C.        5.         Approve Contract, $120,000, Project WT-0066, New Backwash Water Tank and Existing Backwash Water Tank Rehabilitation at the Draper Water Treatment Plant, Carollo Engineers P.C. APPROVED.  Moved by Johnson, seconded by Graves.   Ayes:  Chairman Liebmann, Johnson, Graves and Thompson. 6.         Approve Contract, $211,600, Project WT-0045, Hefner Water Treatment Plant Existing North and South Clearwell Rehabilitation, 4000 NW 108th Street, FHC, Inc. d.b.a. Tetra Tech FHC. APPROVED.  Moved by Johnson, seconded by Graves.   Ayes:  Chairman Liebmann, Johnson, Graves and Thompson. 7.         Approve and Award Contract (C59018), Project WM-0101/SM-0204 to provide utility billing system expert services, in the amount of $981,920, to Capstone Consulting Partners. APPROVED AND AWARDED.  Moved by Johnson, seconded by Graves.   Ayes:  Chairman Liebmann, Johnson, Graves and Thompson. D.        AMENDMENTS AND CHANGE ORDERS 1.         Approve Amendment No. 1, $26,697.70, Project WC-0402, Water Main Replacement, NW 23rd Street to Cashion Place between Lyon Boulevard and Portland Avenue, Amis Construction Company. APPROVED.  Moved by Johnson, seconded by Graves.   Ayes:  Chairman Liebmann, Johnson, Graves and Thompson. 2.         Approve Amendment No. 2, $12,652, Project WC-0483, Water Main Replacement, Oak Hollow Road from Rolling Stone Road to Twisted Oak Road, Amis Construction Company. APPROVED.  Moved by Johnson, seconded by Graves.   Ayes:  Chairman Liebmann, Johnson, Graves and Thompson. 3.         Approve Change Order No. 1, $10,120, Project ST-0087, Witcher Pump Station Improvements, East Hefner Road and North Sooner Road, Urban Contractors, Inc. APPROVED.  Moved by Johnson, seconded by Graves.   Ayes:  Chairman Liebmann, Johnson, Graves and Thompson. III.       D.        4.         Approve Change Order No. 3, $33,030, Project WT-0050/ST-0093, Hefner Water Treatment Plant Laboratory Renovations, 4000 NW 108th Street, and Project WM-0091/SM-0117, 420 West Main Street 4th Floor Office Renovations, 420 West Main Street - 4th Floor, J.L. Walker Construction, Inc. APPROVED.  Moved by Johnson, seconded by Graves.   Ayes:  Chairman Liebmann, Johnson, Graves and Thompson. IV.       REPORTS A.        Receive report of financial obligations and allocations of unrestricted cash for October 2004. RECEIVED.  Moved by Johnson, seconded by Graves.   Ayes:  Chairman Liebmann, Johnson, Graves and Thompson. B.         Receive status report of the Water and Wastewater Utilities Department for September 2004. RECEIVED.  Moved by Graves, seconded by Johnson. Ayes:  Chairman Liebmann, Johnson, Graves and Thompson. V.        Ratify OCWUT payments for period September 14, 2004 through October 5, 2004.    RATIFIED.  Moved by Graves, seconded by Johnson. Ayes:  Chairman Liebmann, Johnson, Graves and Thompson. VI.       Receive Application from ERC Land Development Group for Sanitary Sewer Main Extension under Policy “B-1”, Project SB-0014, south of SW 44th Street (along Camel Creek) east and west of Council Road. RECEIVED.   Moved by Graves, seconded by Thompson.   Ayes:  Chairman Liebmann, Johnson, Graves and Thompson. VII.      Consider acknowledging the contribution of funds by East Wharf Development, LLC to its sub-tenant and authorize General Manager to execute the Estoppel Certificate upon approval of form by legal counsel. ACKNOWLEDGED AND AUTHORIZED.  Moved by Graves, seconded by Thompson.  Ayes:  Chairman Liebmann, Johnson, Graves and Thompson. VIII.     Approve Release of Permanent Easement, Dean A. McGee Avenue, Walker Avenue to Dewey Avenue, accommodating the Legacy at Arts Central residential development. APPROVED.  Moved by Johnson, seconded by Graves.   Ayes:  Chairman Liebmann, Johnson, Graves and Thompson. IX.       Approve Permit with Oklahoma City Broncos Baseball Association, Inc., to operate and maintain the Hefner Park Baseball Field, Lake Hefner Park, NW 73rd Street and Grand Boulevard. APPROVED.  Moved by Johnson, seconded by Graves.   Ayes:  Chairman Liebmann, Johnson, Graves and Thompson. X.        Approve Memorandum of Agreement with Barrett Pipeline Company for Sanitary Sewer Project SC-0640, Phase II, Sanitary Sewer Relief Line Expansion, South of I-40 between Sooner Road and Post Road, Smith-Roberts-Baldischwiler, LLC. APPROVED.  Moved by Johnson, seconded by Graves.   Ayes:  Chairman Liebmann, Johnson, Graves and Thompson. XI.       Approve Memorandum of Agreement with ONG for Sanitary Sewer Project SC-0640, Phase II, Sanitary Sewer Relief Line Expansion, South of I-40 between Sooner Road and Post Road, Smith-Roberts-Baldischwiler, LLC. APPROVED.  Moved by Johnson, seconded by Graves.   Ayes:  Chairman Liebmann, Johnson, Graves and Thompson. XII.      Approve allocation of funds for replacement and new equipment purchases, authorize General Manager to purchase applicable equipment from the state contracts and prepare specifications for remaining equipment. APPROVED AND AUTHORIZED.  Moved by Johnson, seconded by Graves.   Ayes:  Chairman Liebmann, Johnson, Graves and Thompson. XIII.     Approve Permit/License ($1,000 to be deposited to OCWUT), with Corner Market, located at 115 South Westminster Road, Midwest City, to purchase Lake Activity Permits from the City of Oklahoma City and sell them at fees established in the Oklahoma City Municipal Code, 2002. APPROVED.  Moved by Graves, seconded by Johnson. Ayes:  Chairman Liebmann, Johnson, Graves and Thompson. XIV.    Recommend City Council adopt an ordinance relating to sewer and sewage disposal, amending Chapter 47 of the Oklahoma City Municipal Code, 2002, by amending Article XI, Section 47-731 relating to individual aerobic wastewater systems and Section 47-732 relating to discharge of wastewater effluent and by creating new Sections 47-733 establishing requirements for installation, operation, and maintenance and Section 47-734 establishing responsibility for compliance and violations; and providing for codification. RECOMMENDED.  Moved by Graves, seconded by Johnson. Ayes: Chairman Liebmann, Johnson, Graves and Thompson. XV.      New Business.             None XVI.    Comments from Trustees, Staff and Citizens.             None XVII.   Adjournment. CHAIR ADJOURNED, 2:17 p.m. ATTEST: Frances Kersey, Secretary                        Guy Liebmann, Chairman