| OKLAHOMA CITY WATER UTILITIES TRUST MEETING MINUTES August 17, 2004 The agenda was posted on the Council Chamber Bulletin Board at 9:29 a.m., August 13, 2004
TRUSTEES PRESENT Guy Liebmann, Chairman Cody Graves, Vice Chairman Willa Johnson, Trustee Carl Edwards, Trustee James D. Couch, Trustee TRUSTEES ABSENT Mick Cornett, Trustee EMPLOYEES PRESENT Marsha Slaughter, General Manager Bret Weingart, Water & Wastewater Office Craig Keith, Municipal Counselor’s Office Frances Kersey, City Clerk’s Office Patsy Atkinson, Water & Wastewater Utilities James E. Thompson, City Manager’s Office Jeanette Sheets, Water & Wastewater Utilities Marla Adams, Water & Wastewater Utilities Leigh Booth, Water & Wastewater Utilities Billy Little, Water & Wastewater Utilities Perry Soltani, Water & Wastewater Utilities OTHERS PRESENT Martha Ober, BancFirst Murry Fleming, CH2M Hill Tim Johnson, Johnson & Associates, Inc. I. Call to Order. 2:01 p.m. Chairman Guy Liebmann presided. II. Approve minutes of August 3, 2004 Oklahoma City Water Utilities Trust meeting. APPROVED. Moved by Johnson, seconded by Edwards. Ayes: Chairman Liebmann, Johnson, Edwards, Graves and Couch. III. CONSENT DOCKET A. Approve the Preliminary Engineering Report, Project SC-0665, Chisholm Creek Sanitary Sewer Relief Interceptor, NW 214th Street to NW 183rd Street along Western Avenue, MacArthur Associated Consultants, Ltd.; and authorize engineer to prepare plans and specifications. APPROVED AND AUTHORIZED. Moved by Johnson, seconded by Edwards. Ayes: Chairman Liebmann, Johnson, Edwards, Graves and Couch. B. PLANS, SPECIFICATIONS AND ADDENDA 1. Approve Plans and Specifications, Project SM-0113, Phase IV – Roofing and Structural Repair at six facilities: Overholser Shop Building, 1800 East Overholser Drive; Draper Maintenance Shop Building, 1401 West Stanley Draper Drive; Booster Station 14, Northwest Corner of Reno Avenue and Mustang Road; Booster Station 19, Northwest Corner of General Motors Plant on Air Depot between SE 69th Street and SE 74th Street; Booster Station 20, County Line Road between SW 74th Street and SW 89th Street; Hefner Administration and Filter Building, 4000 West Hefner Road; Robison & Associates, Inc.; and authorize Secretary to advertise for bids to be received September 7, 2004. APPROVED AND AUTHORIZED. Moved by Johnson, seconded by Edwards. Ayes: Chairman Liebmann, Johnson, Edwards, Graves and Couch. 2. Ratify actions of General Manager in approving Addendum No. 2, Project WC-0418, Improvements and Expansion of Lake Draper Water Treatment Plant from 90 MGD to 124 MGD, 13700 South Douglas Boulevard; Carollo Engineers, P.C. RATIFIED AND APPROVED. Moved by Johnson, seconded by Edwards. Ayes: Chairman Liebmann, Johnson, Edwards, Graves and Couch. III. B. 3. Ratify actions of General Manager in Approving Addendum No. 1, Project WC-0487, Waterline Relocation, City of Warr Acres, North MacArthur Boulevard from NW 50th Street to NW 63rd Street; Clowers Engineering Company. RATIFIED AND APPROVED. Moved by Johnson, seconded by Edwards. Ayes: Chairman Liebmann, Johnson, Edwards, Graves and Couch. 4. Ratify actions of General Manager in Approving Addendum No. 2, Project WC-0487, Waterline Relocation, City of Warr Acres, North MacArthur Boulevard from NW 50th Street to NW 63rd Street; Clowers Engineering Company. RATIFIED AND APPROVED. Moved by Johnson, seconded by Edwards. Ayes: Chairman Liebmann, Johnson, Edwards, Graves and Couch. C. Approve Contract, $656,717, Project WM-0094, Engineering and Economic Services for Water Meter Replacement, Citywide; Johnson & Associates, Inc. APPROVED. Moved by Johnson, seconded by Edwards. Ayes: Chairman Liebmann, Johnson, Edwards, Graves and Couch. D. AMENDMENTS, CHANGE ORDERS AND ACCEPTANCE OF PROJECTS 1. Approve Amendment No. 1, -$12,769.38, Project SC-0688, Emergency Sanitary Sewer Line Repair, NW 44th Street to NW 43rd Street from Western Avenue to Classen Boulevard, Urban Contractors, Inc.; accept project and place maintenance bond into effect. APPROVED, ACCEPTED AND PLACED INTO EFFECT. Moved by Johnson, seconded by Edwards. Ayes: Chairman Liebmann, Johnson, Edwards, Graves and Couch. 2. Approve Amendment No. 1, -$46,668.80, Project WC-0389, Phase II, Water Main Replacement, Interstate 44 and North May Avenue between NW 36th Street to NW 39th Street from May Avenue to Chicago Avenue, Amis Construction Company; accept project and place maintenance bond into effect. APPROVED, ACCEPTED AND PLACED INTO EFFECT. Moved by Johnson, seconded by Edwards. Ayes: Chairman Liebmann, Johnson, Edwards, Graves and Couch. III. D. 3. Approve Amendment No. 1, -$41,449.95, Project WC-0416, Water Main Replacement, NW 42nd Street to NW 52nd Street between North May Avenue to Linn Avenue, W. N. Couch, Inc.; accept project and place maintenance bond into effect. APPROVED, ACCEPTED AND PLACED INTO EFFECT. Moved by Johnson, seconded by Edwards. Ayes: Chairman Liebmann, Johnson, Edwards, Graves and Couch. . 4. Approve Amendment No.1, $51,000, Project WC-0429, Sara Road Water Tank Painting, North Sara Road between West Reno Avenue and NW 10th Street, Tetra Tech FHC. Moved by Johnson, seconded by Edwards. Ayes: Chairman Liebmann, Johnson, Edwards, Graves and Couch. APPROVED. Moved by Johnson, seconded by Edwards. Ayes: Chairman Liebmann, Johnson, Edwards, Graves and Couch. 5. Approve Amendment No. 1, -$62,901.78, Project WC-0456, Water Main Replacement, NW 19th Street to NW 23rd Street between North Geraldine Avenue to Portland Avenue, Southwest Water Works, LLC.; accept project and place maintenance bond into effect. APPROVED, ACCEPTED AND PLACED INTO EFFECT. Moved by Johnson, seconded by Edwards. Ayes: Chairman Liebmann, Johnson, Edwards, Graves and Couch. 6. Approve Amendment No. 1, -$5,231.55, Project WC-0485, Water Main Replacement, Reynolds Road (Private), NW 122nd Street and west of Western Avenue, Southwest Water Works, LLC; accept project and place maintenance bond into effect. APPROVED, ACCEPTED AND PLACED INTO EFFECT. Moved by Johnson, seconded by Edwards. Ayes: Chairman Liebmann, Johnson, Edwards, Graves and Couch. 7. Approve Change Order No. 1, $2,725, Project WC-0469, Phase I, Emergency Waterline Improvements, Western Avenue from NW 142nd Street to NW 150th Street, Wittwer Construction Company, Inc. APPROVED. Moved by Johnson, seconded by Edwards. Ayes: Chairman Liebmann, Johnson, Edwards, Graves and Couch. 8. Approve Change Order No. 1, $24,176, Projects WT-0050/ST-0093, Hefner Water Treatment Plant Laboratory Renovations and Projects WM-0091/SM-0117, 420 West Main Street 4th Floor Office Renovations, J. L. Walker Construction, Inc. APPROVED. Moved by Johnson, seconded by Edwards. Ayes: Chairman Liebmann, Johnson, Edwards, Graves and Couch. III. D. 9. Accept Project WT-0049, final construction cost $2,559,178.31, Overholser Dam Spillway Rehabilitation, East Overholser Drive and NW 16th Street, Wynn Construction Company, Inc.; and place maintenance bond into effect. ACCEPTED AND PLACED INTO EFFECT. Moved by Johnson, seconded by Edwards. Ayes: Chairman Liebmann, Johnson, Edwards, Graves and Couch. IV. Adopt Resolution declaring emergency; ratifying approval of bidding documents; waiver of formal competitive bidding procedures; utilization of informal sealed bidding procedures; determination of lowest responsible bidder; award of contract for Project WE-0049, 60-inch Water Transmission Main (Prestressed Concrete Embedded Cylinder Pipe – PCECP) Repair, Douglas Boulevard between SE 59th Street and SE 74th Street, to United Trenching, Inc., in the amount of $238,096; issuance of emergency work order by City Engineer; and approval of contract and bonds (Four “yes” votes required for approval). ADOPTED. Moved by Johnson, seconded by Graves. Ayes: Chairman Liebmann, Johnson, Edwards, Graves and Couch. V. REPORTS A. Receive status report of the Water and Wastewater Utilities Department for the month of July 2004. RECEIVED. Moved by Graves, seconded by Johnson. Ayes: Chairman Liebmann, Johnson, Edwards, Graves and Couch. B. Receive financial obligations and allocation of unrestricted cash for the month of August 2004. RECEIVED. Moved by Johnson, seconded by Edwards. Ayes: Chairman Liebmann, Johnson, Edwards, Graves and Couch. VI. Ratify OCWUT payments for the period July 20, 2004 through August 10, 2004. RATIFIED. Moved by Johnson, seconded by Graves. Ayes: Chairman Liebmann, Johnson, Edwards, Graves and Couch. VII. Accept easement for proposed Water Fireline Project WF-2461, east of South Pennsylvania Avenue and south of SW 48th Street, and place on file in the City Clerk’s Office. ACCEPTED. Moved by Edwards, seconded by Johnson. Ayes: Chairman Liebmann, Johnson, Edwards, Graves and Couch. VIII. Recommend Adoption of Ordinance amending Chapter 38, Sections 38-100 and 38-145 of the Oklahoma City Municipal Code, 2002, authorizing the City Council to issue special permits allowing swimming in City-operated lakes. RECOMMENDED. Moved by Edwards, seconded by Graves. Ayes: Chairman Liebmann, Johnson, Edwards, Graves and Couch. IX. Approve Grant of Utility Easement to Oklahoma City Franchise Holders and Southwestern Bell Telephone, L.P., to provide utility service to Louie’s on the Lake Restaurant at East Wharf, Hefner Parkway and Britton Road. APPROVED. Moved by Graves, seconded by Johnson. Ayes: Chairman Liebmann, Johnson, Edwards, Graves and Couch. X. Authorize payment of $32,308.93 to Veolia Water North America (VWNA) for additional electricity to operate North Canadian Wastewater Treatment Plant, 12800 North Anderson Road, from January through May 2004. AUTHORIZED. Moved by Graves, seconded by Johnson. Ayes: Chairman Liebmann, Johnson, Edwards, Graves and Couch. XI. Approve Oil and Gas Lease at $50 per net mineral acre on 344.24 acres, 3/16 royalty, 3-year term, with r. c. Taylor Companies, Inc. in the vicinity of Interstate 240 between Air Depot Boulevard and Midwest Boulevard, West Elm Creek Reservation. APPROVED. Moved by Johnson, seconded by Edwards. Ayes: Chairman Liebmann, Johnson, Edwards, Graves and Couch. XII. Receive Report of Financial Advisor, Public Financial Management (PFM), on results of investment bids related to OCWUT’s Series 2004 Water & Sewer System Revenue Bond Construction Fund and authorize Chairman to execute related Guaranteed Investment Contract (GIC). RECEIVED AND AUTHORIZED. Moved by Edwards, seconded by Graves. Ayes: Chairman Liebmann, Johnson, Edwards, Graves and Couch. XIII. New Business. None XIV. Comments from Trustees, Staff and Citizens. Trustee Johnson talked about the dedication of the new library and commended the City staff. XV. Adjournment. CHAIR ADJOURNED, 2:12 p.m. ATTEST: Frances Kersey, Secretary Guy Liebmann, Chairman | ||||
