| (minutes are unofficial until approved the Trustees at the 8/17/04 Board Meeting) OKLAHOMA CITY WATER UTILITIES TRUST MEETING MINUTES August 3, 2004 The agenda was posted on the Council Chamber Bulletin Board at 8:16 a.m., July 30, 2004
TRUSTEES PRESENT Willa Johnson, Acting Vice Chair James D. Couch, Trustee Carl Edwards, Trustee TRUSTEES ABSENT Guy Liebmann, Chairman Mick Cornett, Trustee Cody Graves, Vice Chairman EMPLOYEES PRESENT Marsha Slaughter, General Manager Bret Weingart, Water & Wastewater Office Craig Keith, Municipal Counselor’s Office Frances Kersey, City Clerk’s Office Patsy Atkinson, Water & Wastewater Utilities James E. Thompson, City Manager’s Office Jeanette Sheets, Water & Wastewater Utilities Marla Adams, Water & Wastewater Utilities Leigh Booth, Water & Wastewater Utilities OTHERS PRESENT Martha Ober, BancFirst Tim Johnson, Johnson & Associates, Inc. I. Call to Order. 2:01 p.m. Acting Vice Chair Willa Johnson presided. II. Approve minutes of July 20, 2004 Oklahoma City Water Utilities Trust meeting. APPROVED. Moved by Edwards, seconded by Couch. Ayes: Acting Vice Chair Johnson, Edwards and Couch. III. CONSENT DOCKET A. PLANS, SPECIFICATIONS AND ADDENDA 1. Approve Plans and Specifications, Project WM-0083, West Elm Creek Off-Road Vehicle (ORV) Relocation Plan, Phase I – Trailhead Development, West Elm Creek Reservation – Lake Stanley Draper, Carter & Burgess, Inc., and authorize Secretary to advertise for bids. APPROVED AND AUTHORIZED. Moved by Couch, seconded by Edwards. Ayes: Acting Vice Chair Johnson, Edwards and Couch. 2. Ratify and Approve Addendum No. 1, Project WC-0418, Improvements and Expansion of Lake Draper Water Treatment Plant from 90 MGD to 124 MGD, 13700 South Douglas Boulevard, Carollo Engineers, P.C. RATIFIED AND APPROVED. Moved by Couch, seconded by Edwards. Ayes: Acting Vice Chair Johnson, Edwards and Couch. B. CONTRACTS AND BONDS 1. Award and Approve Contract (C49085) for eight new, latest model backhoe / loaders, estimated cost of $400,000, OCT Equipment, Inc. AWARDED AND APPROVED. Moved by Couch, seconded by Edwards. Ayes: Acting Vice Chair Johnson, Edwards and Couch. 2. Award and Approve Contract (C49084) for one new, latest model crawler dozer, estimated cost of $110,000, OCT Equipment, Inc. AWARDED AND APPROVED. Moved by Couch, seconded by Edwards. Ayes: Acting Vice Chair Johnson, Edwards and Couch. III. C. AMENDMENTS, CHANGE ORDERS AND ACCEPTANCE OF PROJECTS 1. Approve Amendment No. 1, -$449, Project SC-0654, Sanitary Sewer Main Replacement, Pennsylvania Avenue to Blackwelder Avenue between SW 47th Street and Chestnut Drive; final claim of $13,993, final contract amount of $279,864; Bivens Contractors, Inc.; accept project and place maintenance bond into effect. APPROVED, ACCEPTED AND PLACED INTO EFFECT. Moved by Couch, seconded by Edwards. Ayes: Acting Vice Chair Johnson, Edwards and Couch. 2. Approve Amendment No. 1, -$7,013, Project SC-0691, Emergency 36-inch sanitary sewer crossing, NW 160th Street and Western Avenue; final claim of $5,443, final contract amount of $84,837; Urban Contractors, Inc.; accept project and place maintenance bond into effect. APPROVED, ACCEPTED AND PLACED INTO EFFECT. Moved by Couch, seconded by Edwards. Ayes: Acting Vice Chair Johnson, Edwards and Couch. 3. Approve Amendment No. 1, $2,741, Project WC-0433, Water Transmission Main Extension, County Line Road from SW 59th Street to SW 74th Street; final claim of $29,113, final contract amount of $467,399; Hoefler Bros. Construction, Inc.; accept project and place maintenance bond into effect. APPROVED, ACCEPTED AND PLACED INTO EFFECT. Moved by Couch, seconded by Edwards. Ayes: Acting Vice Chair Johnson, Edwards and Couch. 4. Approve Amendment No. 1, $140,000, Project WT-0046, Contract for Engineering Services, Hefner Water Treatment Plant Improvements, 4000 West Hefner Road, Chiang, Patel & Yerby, Inc. APPROVED. Moved by Couch, seconded by Edwards. Ayes: Acting Vice Chair Johnson, Edwards and Couch. 5. Accept Project ST-0091, Replacement of Fine Bubble Diffusers for North Canadian Wastewater Treatment Plant, 12800 North Anderson Road; final claim of $15,749, final contract amount of $314,988; Downey Contracting, LLC; and place maintenance bond into effect. ACCEPTED AND PLACED INTO EFFECT. Moved by Couch, seconded by Edwards. Ayes: Acting Vice Chair Johnson, Edwards and Couch. III. C. 6. Accept Emergency Project WE-0043, Replacement of Piping in Ozone Building at Hefner Water Treatment Plant, 3827 West Hefner Road, final claim of $2,509, final contract amount of $50,170; Michael G. Gawley dba G-Man Fabricating; and place maintenance bond into effect. ACCEPTED AND PLACED INTO EFFECT. Moved by Couch, seconded by Edwards. Ayes: Acting Vice Chair Johnson, Edwards and Couch. 7. Accept Project WE-0046, Draper Water Treatment Plant Chlorine and Ammonia System Interim Improvements, 13700 South Douglas Boulevard; final claim of $34,686, final contract amount of $441,966; BRB Contractors, Inc.; and place maintenance bond into effect. ACCEPTED AND PLACED INTO EFFECT. Moved by Couch, seconded by Edwards. Ayes: Acting Vice Chair Johnson, Edwards and Couch. IV. Adopt Resolution declaring emergency; ratifying approval of bidding documents; waiver of formal competitive bidding procedures; utilization of informal sealed bidding procedures; determination of lowest responsible bidder; award of contract for Project WE-0049, 60-inch Water Transmission Main (Prestressed concrete Embedded Cylinder Pipe – PCECP) Repair, Douglas Boulevard between SE 59th Street and SE 74th Street, to United Trenching, Inc., in the amount of $238,096; issuance of emergency work order by City Engineer; and approval of contract and bonds (Four “yes” votes required for approval). The Acting Vice Chair deferred the item because there were not four Trustees present to vote. DEFERRED TO NEXT MEETING. V. Approve temporary permit for the period of November 7, 2004 through January 1, 2005, with Donald D. Coit, for a Christmas tree lot at Northwest Expressway and Meridian Avenue, at a pre-payment cost to Mr. Coit of $5,000 plus the difference between $5,000 and 6% of gross sales. APPROVED. Moved by Edwards, seconded by Couch. Ayes: Acting Vice Chair Johnson, Edwards and Couch. VI. Adopt Resolution authorizing the General Manager to submit appropriate documents to become eligible for loans from the state revolving loan fund. ADOPTED. Moved by Edwards, seconded by Couch. Ayes: Acting Vice Chair Johnson, Edwards and Couch. VII. Approve Permit/License with the City of Oklahoma City and the Newalla Conoco, 18700 SE 59th Street, allowing Newalla Conoco to purchase Lake Activity Permits from the City of Oklahoma City and sell those permits at the fees established in the Oklahoma City Municipal Code, 2002, less a commission reserved by the Licensee. APPROVED. Moved by Edwards, seconded by Couch. Ayes: Acting Vice Chair Johnson, Edwards and Couch. VIII. Approve Permit/License with the City of Oklahoma City and Paul’s Conoco, 10830 North May Avenue, allowing Paul’s Conoco to purchase Lake Activity Permits from the City of Oklahoma City and sell those permits at the fees established in the Oklahoma City Municipal Code, 2002, less a commission reserved by the Licensee. APPROVED. Moved by Edwards, seconded by Couch. Ayes: Acting Vice Chair Johnson, Edwards and Couch. IX. Approve Grant of Easement to Oklahoma Gas and Electric Company to install underground electric lines to Louie’s on the Lake Restaurant at East Wharf, Hefner Parkway and Britton Road. APPROVED. Moved by Edwards, seconded by Couch. Ayes: Acting Vice Chair Johnson, Edwards and Couch. X. Authorize the General Manager or designee to commence negotiations with Paschall Land Management for an Access Agreement for timber harvest purposes, allowing OCWUT and its contractors to cross property owned by Paschall Land Management, Lake Atoka Reservation. ADOPTED. Moved by Edwards, seconded by Couch to adopt the Joint Resolution. Ayes: Acting Vice Chair Johnson, Edwards and Couch. XI. Adopt the Joint Resolution Authorizing the General Manager or designee to solicit proposals from various parties to conduct archeological and biological surveys on approximately 350 acres of land for timber harvest purposes, and subsequently engage the selected parties to perform the surveys at the Lake Atoka Reservation. ADOPTED. Moved by Edwards, seconded by Couch. Ayes: Acting Vice Chair Johnson, Edwards and Couch. XII. New Business. None XIII. Comments from Trustees, Staff and Citizens. General Manager Marsha Slaughter gave an update on the level of the lakes and the current water pumpage. The General Manager reported the 60-inch water main break has been successfully repaired. XIV. Adjournment. CHAIR ADJOURNED, 2:18 p.m. ATTEST: Frances Kersey, Secretary Willa Johnson, Acting Vice Chair
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