AGENDA

OKLAHOMA CITY WATER UTILITIES TRUST

MEETING MINUTES

July 20, 2004

The agenda was posted on the Council Chamber Bulletin Board at 8:08 a.m., July 16, 2004

TRUSTEES PRESENT

Guy Liebmann, Chairman

James D. Couch, Trustee

Carl Edwards, Trustee

Willa Johnson, Surrogate Trustee

TRUSTEES ABSENT

Mick Cornett, Trustee

Cody Graves, Vice Chairman

EMPLOYEES PRESENT

Marsha Slaughter, General Manager

Bret Weingart, Water & Wastewater Office

Marsha Harrod, Municipal Counselor’s Office

Frances Kersey, City Clerk’s Office

Patsy Atkinson, Water & Wastewater Utilities

James E. Thompson, City Manager’s Office

Wendel Whisenhunt, Parks & Recreation Department

Jeanette Sheets, Water & Wastewater Utilities

Marla Adams, Water & Wastewater Utilities

Billy Little, Water & Wastewater Utilities

Leigh Booth, Water & Wastewater Utilities

Tonya Coffey, Water & Wastewater Utilities

Linda Bull, Water & Wastewater Utilities

OTHERS PRESENT

Martha Ober, BancFirst

Tim Johnson, Johnson & Associates, Inc.

Robbie Williams, Triad Design Group

I. Call to Order. 2:02 p.m.

Chairman Guy Liebmann presided.

II. Approve minutes of July 7, 2004 Oklahoma City Water Utilities Trust meeting.

APPROVED. Moved by Johnson, seconded by Edwards. Ayes: Chairman Liebmann, Johnson, Edwards, and Couch.

III. CONSENT DOCKET

A. Approve Preliminary Engineering Report, Project ST-0095, North Canadian Wastewater Treatment Plant Improvements, 12800 North Anderson Road, Triad Design Group, Inc., and authorize engineer to prepare plans and specifications.

APPROVED AND AUTHORIZED. Moved by Johnson, seconded by Edwards. Ayes: Chairman Liebmann, Johnson, Edwards and Couch.

B. PLANS, SPECIFICATIONS AND ADDENDA

1. Approve Plans and Specifications, Project WC-0487, Waterline Relocation, City of Warr Acres, North MacArthur Boulevard from NW 50^th Street to NW 63^rd Street, Clowers Engineering Company, and authorize Secretary to advertise for bids to be received August 10, 2004.

APPROVED AND AUTHORIZED. Moved by Johnson, seconded by Edwards. Ayes: Chairman Liebmann, Johnson, Edwards and Couch.

2. Ratify and Approve Addendum No. 1, Project SM-0113, Phase III, Atoka Shop Roof Replacement, Atoka Lake Road, Atoka, Oklahoma, and Project MC-0011, McGee Creek Pumping Station Roof Replacement, 555 South Farris Road, Atoka, Oklahoma, Robison & Associates, Inc.

RATIFIED AND APPROVED. Moved by Johnson, seconded by Edwards. Ayes: Chairman Liebmann, Johnson, Edwards and Couch.

3. Ratify and Approve Addendum No. 2, Project WC-0469 Phase II, Waterline Improvements, Western Avenue from John Kilpatrick Turnpike to NW 142^nd Street and along Western Avenue from NW 150^th Street to NW Fairview Farm Boulevard, Smith Roberts Baldischwiler, LLC.

RATIFIED AND APPROVED. Moved by Johnson, seconded by Edwards. Ayes: Chairman Liebmann, Johnson, Edwards and Couch.

III. B. 4. Ratify and Approve Addendum No. 1 and Joint Resolution with the Oklahoma City Municipal Facilities Authority (OCMFA) in extending time for Award of Joint Contract and Awarding Joint Contract to Wittwer Construction Company for Project PC-0171, Project WC-0482 (Source of Funds – OCMFA, in the amount of $69,070) and Project SC-0674 (Source of Funds – OCWUT, in the amount of $135,957), Street Intersection and Drainage Improvements in the vicinity of SW 149^th Street and Pennsylvania Avenue; assigning Oklahoma Testing Laboratory as Testing Laboratory; Design Engineers, Inc.

RATIFIED, APPROVED AND ADOPTED. Moved by Johnson, seconded by Edwards. Ayes: Chairman Liebmann, Johnson, Edwards and Couch.

5. Ratify and Approve Addendum No. 1, Project WE-0048, Overholser Water Treatment Plant Low Lift Pump Station Leak Repairs, 501 North Pennsylvania Avenue.

RATIFIED AND APPROVED. Moved by Johnson, seconded by Edwards. Ayes: Chairman Liebmann, Johnson, Edwards and Couch.

6. Approve Plans and Specifications, Project WC-0418, Improvements and Expansion of Lake Draper Water Treatment Plant from 90 MGD to 124 MGD, 13700 South Douglas Boulevard, Carollo Engineers, P. C., and authorize Secretary to advertise for bids to be received August 31, 2004.

APPROVED AND AUTHORIZED. Moved by Johnson, seconded by Edwards. Ayes: Chairman Liebmann, Johnson, Edwards and Couch.

C. CONTRACTS AND BONDS

1. Adopt Resolution Awarding Contract, Project SM-0113 Phase III, $37,500, Atoka Shop Roof Replacement, and Project MC-0011, $104,400, McGee Creek Pumping Station Roof Replacement, Oklahoma Roofing & Sheet Metal, Inc., for a total contract amount of $141,900.

ADOPTED. Moved by Johnson, seconded by Edwards. Ayes: Chairman Liebmann, Johnson, Edwards and Couch.

2. Adopt Resolution Awarding Contract, $762,941, Project WC-0428, 6-inch Water Main Replacement, Interstate 44 and Chicago Street between NW 39^th Terrace and NW 42^nd Street from Linn Avenue to Altadena Avenue, Brewer Construction Company.

ADOPTED. Moved by Johnson, seconded by Edwards. Ayes: Chairman Liebmann, Johnson, Edwards and Couch.

III. C. 3. Adopt Resolution Awarding Contract, $2,003,911, Project WC-0469, Phase II, Waterline Improvements, Western Avenue from the John Kilpatrick Turnpike to NW 142^nd Street and along Western Avenue from 150^th Street to NW Fairview Farm Boulevard, United Trenching, Inc.

ADOPTED. Moved by Johnson, seconded by Edwards. Ayes: Chairman Liebmann, Johnson, Edwards and Couch.

D. AMENDMENTS, CHANGE ORDERS AND ACCEPTANCE OF PROJECTS

1. Approve Amendment No. 1, -$39,675, Project SC-0558, Sanitary Sewer Replacement, Lindley Avenue to NW 5^th Street along Kentucky Avenue, Urban Contractors, Inc.; accept project and place maintenance bond into effect.

APPROVED, ACCEPTED AND PLACED INTO EFFECT. Moved by Johnson, seconded by Edwards. Ayes: Chairman Liebmann, Johnson, Edwards and Couch.

2. Approve Amendment No. 1, $2,682, Project SC-0605, Sanitary Sewer Replacement and Abandonment, NW 14^th Street to NW 19^th Street from Western Avenue to Walker Avenue, Urban Contractors, Inc.; accept project and place maintenance bond into effect.

APPROVED, ACCEPTED AND PLACED INTO EFFECT. Moved by Johnson, seconded by Edwards. Ayes: Chairman Liebmann, Johnson, Edwards and Couch.

3. Approve Change Order No. 5, $20,300, Project SC-0609 Phase II, Deep Fork New Relief Line, NW 41^st Street and Pennsylvania Avenue to NW 35^th Street and May Avenue, United Trenching, Inc.

APPROVED. Moved by Johnson, seconded by Edwards. Ayes: Chairman Liebmann, Johnson, Edwards and Couch.

4. Approve Change Order No. 2, $11,430, Project SC-0640 Phase I, Tinker Relief Line Improvements, SE 29^th Street to SE 59^th Street from Post Road to Sooner Road, Urban Contractors, Inc.

APPROVED. Moved by Johnson, seconded by Edwards. Ayes: Chairman Liebmann, Johnson, Edwards and Couch.

5. Approve Change Order No. 7, $62,923, Project ST-0082, Rehabilitation of Raw Sewage Pump Buildings Phases I & II at North Canadian Wastewater Treatment Plant, 12800 North Anderson Road, Wynn Construction, Inc.

APPROVED. Moved by Johnson, seconded by Edwards. Ayes: Chairman Liebmann, Johnson, Edwards and Couch.

IV. Adopt Resolution declaring emergency; ratifying approval of construction plans; waiver of formal competitive bidding procedures; utilization of informal sealed bidding procedures; determination of lowest responsible bidder; award of contract for Project SC-0694, emergency sanitary sewer line repair, north of SW 15^th Street and east of MacArthur Boulevard, to Urban Contractors, Inc. for $193,510, and issuance of emergency work order by City Engineer; and approval of contract and bonds (Four “yes” votes required for approval).

ADOPTED. Moved by Johnson, seconded by Edwards. Ayes: Chairman Liebmann, Johnson, Edwards and Couch.

V. Adopt Resolution declaring emergency; ratifying approval of construction plans; waiver of formal competitive bidding procedures; utilization of informal sealed bidding procedures; determination of lowest responsible bidder; award of contract for Project SC-0688, emergency sanitary sewer line repair in the vicinity of NW 44^th Street to NW 43^rd Street from Western Avenue to Classen Boulevard, to Urban Contractors, Inc. for $127,100, and issuance of emergency work order by City Engineer; and approval of contract and bonds (Four “yes” votes required for approval).

ADOPTED. Moved by Edwards, seconded by Johnson. Ayes: Chairman Liebmann, Johnson, Edwards and Couch.

VI. Adopt Resolution declaring emergency; ratifying approval of construction plans; waiver of formal competitive bidding procedures; utilization of informal sealed bidding procedures; determination of lowest responsible bidder; award of contract, Project WE-0048, Low Lift Pump Station Leak Repairs, Overholser Water Treatment Plant, 501 North Pennsylvania, Urban Contractors, Inc., $208,100, issuance of emergency work order by City Engineer; and approval of contract and bonds (Four “yes” votes required for approval).

ADOPTED. Moved by Johnson, seconded by Edwards. Ayes: Chairman Liebmann, Johnson, Edwards and Couch.

VII. REPORTS

A. Receive Status Report of the Water and Wastewater Utilities Department for the month of June 2004.

RECEIVED. Moved by Johnson, seconded by Edwards. Ayes: Chairman Liebmann, Johnson, Edwards and Couch.

B. Receive Financial Obligations and Allocation of Unrestricted Cash for the Month of July 2004.

RECEIVED. Moved by Johnson, seconded by Edwards. Ayes: Chairman Liebmann, Johnson, Edwards and Couch.

VIII. Ratify OCWUT payment for the period June 15, 2004 through July 13, 2004.

RATIFIED. Moved by Johnson, seconded by Edwards. Ayes: Chairman Liebmann, Johnson, Edwards and Couch.

IX. Approve the Operating Agreement, Revocable Permit and Permit Dealer License for Motorized Off-Road Vehicle between Oklahoma City, OCWUT, Crosstimbers Riders Association, Inc. (CRA) and Oklahoma Dirt Riders, Inc. (ODR) covering the management of Phase 1 and 2 areas at West Elm Creek Reservation for the purpose of operating an off-road vehicle (ORV) facility.

APPROVED. Moved by Edwards, seconded by Johnson. Ayes: Chairman Liebmann, Johnson, Edwards and Couch.

X. Approve rezoning application by Parks and Recreation Department for a Planned Unit Development (to include football and soccer fields) on the leased area at NE 4^th Street and Bryant Avenue.

APPROVED. Moved by Johnson, seconded by Edwards. Ayes: Chairman Liebmann, Johnson, Edwards and Couch.

XI. Adopt Resolution ratifying the General Manager’s purchase of supervisory control and data acquisition (SCADA) equipment and parts from existing City of Oklahoma City contracts to complete communications connections utilizing internet, wireless and intranet connections and authorizing the purchase of related equipment, not to exceed $275,000 (WT-0051).

ADOPTED. Moved by Johnson, seconded by Edwards. Ayes: Chairman Liebmann, Johnson, Edwards and Couch.

XII. New Business.

None

XIII. Comments from Trustees, Staff and Citizens.

General Manager Marsha Slaughter gave an update and showed photos of the sixty-inch water main break on Trust property occurring Sunday evening near Douglas Boulevard, SE 59^th to SE 74^th. Bids for emergency repairs will be received on Wednesday and staff anticipates the repairs will be completed in one week to ten days.

General Manager Marsha Slaughter reported on the concrete leak at the Overholser Plant. The repair was completed on Monday and the system is now in operation.

General Manager Marsha Slaughter and Assistant Water & Wastewater Utilities Director Bret Weingart, discussed the estimated unrestricted cash balance on Item VI. B. Financial Obligations and Allocations of Unrestricted Cash for July 2004.

Chairman Guy Liebmann thanked the Water Department crews and staff for the great job they did in finding the sixty-inch water main break, figuring out what was wrong and getting it repaired.

XIV. Adjournment.

CHAIR ADJOURNED, 2:20 p.m.

ATTEST:

Frances Kersey, Secretary Guy Liebmann, Chairman