OKLAHOMA CITY WATER UTILITIES TRUST  MEETING MINUTES July 7, 2004 The agenda was posted on the Council Chamber Bulletin Board at 12:09 p.m., July 2, 2004 TRUSTEES PRESENT Guy Liebmann, Chairman Cody Graves, Vice Chairman James E. Thompson, Surrogate Trustee TRUSTEES ABSENT Mick Cornett, Trustee Carl Edwards, Trustee James D. Couch, Trustee Willa Johnson, Surrogate Trustee EMPLOYEES PRESENT Marsha Slaughter, General Manager Bret Weingart, Water & Wastewater Office Marsha Harrod, Municipal Counselor’s Office Frances Kersey, City Clerk’s Office  Patsy Atkinson, Water & Wastewater Utilities Jeanette Sheets, Water & Wastewater Utilities Marla Adams, Water & Wastewater Utilities Billy Little, Water & Wastewater Utilities Linda Bull, Water & Wastewater Utilities Mike Griffey, Water & Wastewater Utilities Leigh Booth, Water & Wastewater Utilities Sam Samandi, Water & Wastewater Utilities Pat Yonikas, Water & Wastewater Utilities OTHERS PRESENT Katy Van Wye, BancFirst Tim Johnson, Johnson & Associates, Inc. I.          Call to Order.  2:02  p.m.             Chairman Guy Liebmann presided. Chairman Guy Liebmann acknowledged Councilman Sam Bowman and asked him to address the Water Trust. Councilman Bowman commended General Manager Marsha Slaughter and staff in responding to a water line project problem in the Mayfair Heights Neighborhood. Councilman Bowman stated that along with General Manager Marsha Slaughter, Pat Yonikas and Sam Samandi he met with the Mayfair Heights Neighborhood Association to hear their concerns and problems caused by the extended construction.  He stated the City staff responded to the problem and positive improvement was noticed within two weeks.  Councilman Bowman also noted the helpful insert in the Water Utilities Bill, which informed the citizens of the incident. II.         Approve minutes of June 15, 2004 Oklahoma City Water Utilities Trust meeting. APPROVED.  Moved by Graves, seconded by Thompson.  Ayes:  Chairman Liebmann, Graves and Thompson. III.       CONSENT DOCKET A.        ADDENDA 1.         Ratify and Approve Addendum No. 2, Project WC-0355, Water Main Replacement, Martin Luther King Boulevard from NE 10th Street to NE 36th Street, JGVE, Inc. RATIFIED AND APPROVED.  Moved by Graves, seconded by Thompson.  Ayes:  Chairman Liebmann, Graves and Thompson. 2.         Ratify and Approve Addendum No. 1, Project WC-0428, Water Main Replacement, Interstate 44 and Chicago Street between NW 39th Terrace and NW 42nd Street from Linn Avenue to Altadena Avenue. RATIFIED AND APPROVED.  Moved by Graves, seconded by Thompson.  Ayes:  Chairman Liebmann, Graves and Thompson. 3.         Ratify and Approve Addendum No. 1, Project WC-0469 Phase II, Waterline Improvements, Western Avenue from John Kilpatrick Turnpike to NW 142nd Street and along Western Avenue from NW 150th Street to NW Fairview Farm Boulevard, Smith Roberts Baldischwiler. RATIFIED AND APPROVED.  Moved by Graves, seconded by Thompson.  Ayes:  Chairman Liebmann, Graves and Thompson. III.       A.        4.         Ratify and Approve Addenda Nos. 1 and 2, Project WT-0063, Draper Water Treatment Plant-Fill Sludge Disposal, 13700 South Douglas Boulevard, Carollo Engineers. RATIFIED AND APPROVED.  Moved by Graves, seconded by Thompson.  Ayes:  Chairman Liebmann, Graves and Thompson.             5.         Ratify and Approve Addenda Nos. 1 and 2 and award and approve contract for six new, latest model 20,000 lb. gross axle weight rating (GAWR) tandem axle trailers, $59,472, Sooner Great Dane, Inc. RATIFIED, APPROVED AND AWARDED.  Moved by Graves, seconded by Thompson.  Ayes:  Chairman Liebmann, Graves and Thompson. B.         CONTRACTS AND BONDS 1.         Adopt Resolution Awarding Contract, $389,545, Project SC-0200, Sanitary Sewer Replacement, Interstate 44 to West Eubanks Street between North Land Avenue to Hartford Street, Jordan Contractors, Inc. ADOPTED.  Moved by Graves, seconded by Thompson.  Ayes:  Chairman Liebmann, Graves and Thompson. 2.         Adopt Resolution Awarding Contract, $611,950, Project SC-0616, Sanitary Sewer Main Replacement, NW 12th Street to NW 16th Street between Miller Avenue and Villa Avenue, Krapff-Reynolds Construction Co. ADOPTED.  Moved by Graves, seconded by Thompson.  Ayes:  Chairman Liebmann, Graves and Thompson. 3.         Adopt Resolution Awarding Contract, $1,175,113, Project WC-0355, Water Main Replacement, Martin Luther King Boulevard from NE 10th Street to NE 36th Street, W. N. Couch, Inc. ADOPTED.  Moved by Graves, seconded by Thompson.  Ayes:  Chairman Liebmann, Graves and Thompson. 4.         Adopt Resolution Awarding Contract, $279,991, Project WC-0510, Water Main Replacement, Apache Drive, Osage Drive and Chickasaw Drive between NW 138th Street and NW 141st Street, Southwest Water Works, LLC. ADOPTED.  Moved by Graves, seconded by Thompson. Ayes:   Chairman Liebmann, Graves and Thompson. III.       B.         5.         Adopt Resolution Awarding Contract, $3,000,000, Project WT-0063, Draper Water Treatment Plant-Fill Sludge Disposal, 13700 South Douglas Boulevard, Wynn Construction Company. ADOPTED.  Moved by Graves, seconded by Thompson.  Ayes:  Chairman Liebmann, Graves and Thompson.             C.        AMENDMENTS, CHANGE ORDERS AND ACCEPTANCE OF PROJECTS 1.         Approve Amendment No. 1, -$23,606, Project SC-0615, Sanitary Sewer System Improvements, NW 22nd Street to NW 16th Street between Classen Boulevard and Brauer Avenue, W. N. Couch, Inc.; accept project and place maintenance bond into effect. APPROVED, ACCEPTED AND PLACED INTO EFFECT.  Moved by Graves, seconded by Thompson.  Ayes:  Chairman Liebmann, Graves and Thompson. 2.         Approve Amendment No. 3, (at no cost to OCWUT) to Contract for Engineering Services for Project DC-0171, Drainage Improvements; and Project SC-0588, Sanitary Sewer Improvements – Brock Creek from vicinity of SW 41st Street to vicinity of SW 55th Street, Johnson and Associates, Inc. APPROVED.  Moved by Graves, seconded by Thompson.  Ayes:  Chairman Liebmann, Graves and Thompson. 3.         Approve Amendment No. 1, -$3,061, Project SC-0676, emergency 8-inch sanitary sewer relief line, SW 100th Street and Brentwood Drive, United Trenching, Inc., accept the project and place maintenance bond into effect. APPROVED, ACCEPTED AND PLACED INTO EFFECT.  Moved by Graves, seconded by Thompson.  Ayes:  Chairman Liebmann, Graves and Thompson. 4.         Approve Amendment No. 1, $38,588, Project WC-0419, Water Main Replacement, Meridian Avenue between NW 60th Street to NW 63rd Street and NW 63rd Street between Harvard Avenue to Warren Avenue, W. N. Couch, Inc., accept project and place maintenance bond into effect. APPROVED, ACCEPTED AND PLACED INTO EFFECT.  Moved by Graves, seconded by Thompson.  Ayes:  Chairman Liebmann, Graves and Thompson. III.       C.        5.         Approve Amendment No. 1 and Change Order No. 1, (at no cost to OCWUT), for Projects DC-0171(A) for Drainage Improvements and Sanitary Sewer Improvements for SC-0588(A), Brock Creek from SW 41st Street west of Youngs Boulevard to SW 49th Street east of Youngs Boulevard, C-P Integrated Services Inc. APPROVED.  Moved by Graves, seconded by Thompson.  Ayes:  Chairman Liebmann, Graves and Thompson.             6.         Approve Amendment No. 2, $18,237, and Change Order No. 1, $25,400, for Project MP-0189, Lake Overholser Trail, NW 23rd Street and East Overholser Drive and East Overholser Drive, south of NW 39th Street, Rudy Construction Company. APPROVED.  Moved by Graves, seconded by Thompson.  Ayes:  Chairman Liebmann, Graves and Thompson. 7.         Approve Amendment No. 1, -$71,930 and Change Order No. 1, $85,180, Project WE-0046, Draper Water Treatment Plant Chlorine and Ammonia System Interim Improvements, 13700 South Douglas Boulevard, BRB Contractors, Inc. APPROVED.  Moved by Graves, seconded by Thompson.  Ayes:  Chairman Liebmann, Graves and Thompson. 8.         Approve Amendment No. 1, -$111,253, and Change Order No. 2, $55,924, Project WT-0049, Overholser Dam Spillway Rehabilitation, East Overholser Drive and NW 16th Street, Wynn Construction Company. APPROVED.  Moved by Graves, seconded by Thompson.  Ayes:  Chairman Liebmann, Graves and Thompson. 9.         Approve Change Order No. 2, $2,440, Project WC-0456, Water Main Replacement, NW 19th Street to NW 23rd Street between North Geraldine Avenue to Portland Avenue, Southwest Water Works, LLC. APPROVED.  Moved by Graves, seconded by Thompson.  Ayes:  Chairman Liebmann, Graves and Thompson. 10.       Accept Project SC-0690, final claim $5,095, emergency 36-inch sanitary sewer crossing replacement, NW 206th Street and Western Avenue, Krapff-Reynolds Construction Company; and place maintenance bond into effect. ACCEPTED AND PLACED INTO EFFECT.  Moved by Graves, seconded by Thompson.  Ayes:  Chairman Liebmann, Graves and Thompson. III.       C.        11.       Accept Project DC-0171(A), Drainage Improvements and Project SC-0588(A), final claim of $31,764, Sanitary Sewer Improvements, Brock Creek from SW 41st Street west of Youngs Boulevard to SW 49th Street east of Youngs Boulevard, C-P Integrated Services Inc.; and place maintenance bond into effect. ACCEPTED AND PLACED INTO EFFECT.  Moved by Graves, seconded by Thompson.  Ayes:  Chairman Liebmann, Graves and Thompson.             12.       Approve Amendment No. 1, $20,708, and Change Order No. 1, $14,500, Project WC-0483, Water Main Replacement, Oak Hollow Road from Rolling Stone Road to Twisted Oak Road, Amis Construction Company. APPROVED.  Moved by Graves, seconded by Thompson.  Ayes:  Chairman Liebmann, Graves and Thompson. IV.       Adopt Resolution declaring emergency; ratifying approval of construction plans; waiver of formal competitive bidding procedures; utilization of informal sealed bidding procedures; determination of lowest responsible bidder; award of contract for Project SC-0688, emergency sanitary sewer line repair in the vicinity of NW 44th Street to NW 43rd Street from Western Avenue to Classen Boulevard, to Urban Contractors, Inc. for $127,000, and issuance of emergency work order by City Engineer; and approval of contract and bonds (Four “yes” votes required for approval). The chairman deferred this because there were not four Trustees present to vote. DEFERRED INDEFINITELY. V.        Approve Request for Proposals for utility billing system expert services (OCWUT02-05) and authorize Secretary to advertise for proposals to be received August 10, 2004. APPROVED AND AUTHORIZED.  Moved by Graves, seconded by Thompson.  Ayes:  Chairman Liebmann, Graves and Thompson. VI.       Approve the Application and Engineering Report, from Marvin R., LLC, for modifications to Wastewater Lift Station and Force Main under Policy “B-1”, Project SB-0012, NW 36th Street and Overholser Drive. APPROVED.  Moved by Graves, seconded by Thompson.  Ayes:  Chairman Liebmann, Graves and Thompson. VII.      Authorize General Manager or designee to enter into negotiations with Dirt Promotions, Inc. to relocate a moto-cross facility to a location on West Elm Creek property. AUTHORIZED.  Moved by Graves, seconded by Thompson.  Ayes:  Chairman Liebmann, Graves and Thompson. VIII.     Approve proposed Amendment and Restatement of Lease and Easement with Midwest Cellular Telephone Limited Partnership d/b/a AT&T Wireless Services, former site of the Rural Refuse Transfer Center, southeast corner of SE 74th Street, east of Douglas Boulevard. APPROVED.  Moved by Graves, seconded by Thompson.  Ayes:  Chairman Liebmann, Graves and Thompson. IX.       Adopt Joint Resolution of The City of Oklahoma City and the Oklahoma City Water Utilities Trust electing and agreeing to pay the City of Oklahoma City’s annual aliquot costs for Fiscal Year 2004-05 in accordance with the McGee Creek Authority Amended Trust Indenture. ADOPTED.  Moved by Graves, seconded by Thompson.  Ayes:  Chairman Liebmann, Graves and Thompson. X.        Authorize additional expenditure, not to exceed $12,000, for expanded scope of engineering services, Project WT-0049, Overholser Dam Spillway Rehabilitation, East Overholser Drive and NW 16th Street, Triad Design Group. AUTHORIZED.  Moved by Graves, seconded by Thompson.  Ayes:  Chairman Liebmann, Graves and Thompson. XI.       Approve bid documents, subject to modifications by bond counsel, direct the Secretary to advertise, financial advisor (Public Financial Management, Inc.) to solicit bids from firms known to bid on such investment opportunities, and the City Treasurer and financial advisor to receive bids. APPROVED AND DIRECTED.  Moved by Graves, seconded by Thompson.  Ayes:  Chairman Liebmann, Graves and Thompson. XII.      Direct General Manager to forward an ordinance to the City Council amending the Oklahoma City Municipal Code, 2002, by amending Chapter 60, relating to the general schedule of fees, by repealing Sections 60-47-29, 60-47-30, 60-55-16, 60-55-26, and 60-55-28 regarding sanitary sewer and water user charges, generally; by adopting new Section 60-47-29 regarding sanitary sewer user charges, new Section 60-47-30 regarding additional surcharge for industrial users, new Section 60-47-31 regarding monthly base rate charge for non–city water customers, new Section 60-55-15 regarding housekeeping unit charges, new Section 60-55-16 regarding water user charges, new Section 60-55-26 regarding dedicated private fire service charges, new Section 60-55-28 regarding additional and private monthly meter charges and new Section 60-55-37 regarding after hours service call charges; by amending Chapter 55, relating to utilities, by amending Section 55-62 regarding usage charges inside and outside city, by amending Section 55-63 regarding usage charge outside   city, and by adopting new Section 55-81 regarding after hours service calls, and providing for codification. DIRECTED   Moved by Graves, seconded by Thompson.  Ayes:  Chairman Liebmann, Graves and Thompson. XIII.     New Business.             None XIV.    Comments from Trustees, Staff and Citizens.             None XV.      Adjournment. CHAIR ADJOURNED, 2:20 p.m. ATTEST: Frances Kersey, Secretary                       Guy Liebmann, Chairman