AGENDA

OKLAHOMA CITY WATER UTILITIES TRUST

MEETING MINUTES

June 15, 2004

The agenda was posted on the Council Chamber Bulletin Board at 8:15 a.m., June 11, 2004

TRUSTEES PRESENT

Guy Liebmann, Chairman

Carl Edwards, Trustee

Willa Johnson, Surrogate Trustee

James E. Thompson, Surrogate Trustee

TRUSTEES ABSENT

Mick Cornett, Trustee

Cody Graves, Vice Chairman

James D. Couch, Trustee

EMPLOYEES PRESENT

Marsha Slaughter, General Manager

Craig Keith, Municipal Counselor’s Office

Frances Kersey, City Clerk’s Office

Patsy Atkinson, Water & Wastewater Utilities

Jeanette Sheets, Water & Wastewater Utilities

Marla Adams, Water & Wastewater Utilities

Billy Little, Water & Wastewater Utilities

Linda Bull, Water & Wastewater Utilities

Susan McCormick, Water & Wastewater Utilities

Bob Buckingham, Water & Wastewater Utilities

Thomas Ray, Personnel Department

OTHERS PRESENT

Katy Van Wye, BancFirst

Tim Johnson, Johnson & Associates, Inc.

Gary M. Bush, Fagin, Brown, Bush, Tinney & Kiser

John Michael Williams, Williams, Box, Forshee & Bullard

I. Call to Order. 2:00 p.m.

Chairman Guy Liebmann presided.

II. Approve minutes of June 2, 2004 Oklahoma City Water Utilities Trust meeting.

APPROVED. Moved by Edwards, seconded by Thompson. Ayes: Chairman Liebmann, Johnson, Edwards, and Thompson.

III. CONSENT DOCKET

A. PLANS, SPECIFICATIONS AND ADDENDA

1. Approve Plans and Specifications, Project SM-0113 Phase III, Atoka Shop Roof Replacement, Atoka Lake Road; and Project MC-0011, McGee Creek Pumping Station Roof Replacement, 555 South Farris Road; Robison & Associates, Inc.; and authorize Secretary to begin advertising for bids to be received July 6, 2004.

APPROVED AND AUTHORIZED. Moved by Edwards, seconded by Thompson. Ayes: Chairman Liebmann, Johnson, Edwards, and Thompson.

2. Approve Plans and Specifications, Project WC-0469, Phase II, Waterline Improvements, Western Avenue from John Kilpatrick Turnpike to NW 142^nd Street and along Western Avenue from NW 150^th Street to NW Fairview Farm Boulevard, City of Edmond; Smith Roberts Baldischwiler, LLC; and authorize Secretary to advertise for bids to be received July 6, 2004.

APPROVED AND AUTHORIZED. Moved by Edwards, seconded by Thompson. Ayes: Chairman Liebmann, Johnson, Edwards, and Thompson.

3. Ratify and Approve Addendum No. 1, Project SC-0616, Sanitary Sewer Replacement, NW 12^th Street to NW 16^th Street between Miller Avenue and Villa Avenue.

RATIFIED AND APPROVED. Moved by Edwards, seconded by Thompson. Ayes: Chairman Liebmann, Johnson, Edwards, and Thompson.

4. Ratify the actions of the General Manager in approving Addendum No. 1, Project WC-0355, Water Main Replacement, Martin Luther King Boulevard from NE 10^th Street to NE 36^th Street; JGVE, Inc.

RATIFIED AND APPROVED. Moved by Edwards, seconded by Thompson. Ayes: Chairman Liebmann, Johnson, Edwards, and Thompson.

III. B. CONTRACT AND BONDS

1. Adopt Resolution awarding contract in the amount of $1,010,550 to Krapff Reynolds Construction Company, Project SC-0657, Sanitary Sewer Rehabilitation, SW 59^th Street to Interstate 240 between South Pennsylvania Avenue to South Blackwelder Avenue.

ADOPTED. Moved by Edwards, seconded by Thompson. Ayes: Chairman Liebmann, Johnson, Edwards, and Thompson.

2. Approve and Award Contract (C49082) for one new, latest model 2.5 cubic yard front end loader, $86,966, Central New Holland.

APPROVED AND AWARDED. Moved by Edwards, seconded by Thompson. Ayes: Chairman Liebmann, Johnson, Edwards, and Thompson.

3. Approve and Award Contract (C49081) for two new, latest model service bodies, $17,454, and six new, latest model service bodies with canopies, $65,646, J & R Equipment Company.

APPROVED AND AWARDED. Moved by Edwards, seconded by Thompson. Ayes: Chairman Liebmann, Johnson, Edwards, and Thompson.

C. AMENDMENTS, CHANGE ORDERS AND ACCEPTANCE OF PROJECTS

1. Approve Amendment No. 1, -$16,808.60, Project WC-0449, Water Main Replacement, SW 74^th Street between Pennsylvania Avenue and Virginia Avenue, Bivens Contractors, Inc.; accept project and place maintenance bond in effect.

APPROVED, ACCEPTED AND PLACED INTO EFFECT. Moved by Edwards, seconded by Thompson. Ayes: Chairman Liebmann, Johnson, Edwards, and Thompson.

2. Approve Amendment No. 2, $21,090 and Change Order No. 2, $23,150, Project PC-0234/WC-0471, SW 25^th Streetscape Improvements, SW 25^th Street from Shields Boulevard to Walker Avenue, Rudy Construction, Inc.

APPROVED. Moved by Edwards, seconded by Thompson. Ayes: Chairman Liebmann, Johnson, Edwards, and Thompson.

IV. Adopt Resolution declaring emergency; ratifying approval of construction plans; waiver of formal competitive bidding procedures; utilization of informal sealed bidding procedures; determination of lowest responsible bidder; award of contract for Project SC-0692, Emergency 36-inch Line Replacement, north of NW 206^th Street and Western Avenue, to Urban Contractors, Inc., for $163,850; issuance of emergency work order by City Engineer; and, approval of contract and bonds (Four “yes” votes required for approval).

ADOPTED. Moved by Johnson, seconded by Edwards. Ayes: Chairman Liebmann, Johnson, Edwards, and Thompson.

V. REPORTS

A. Receive financial obligations and allocation of unrestricted cash for month of June 2004.

RECEIVED. Moved by Johnson, seconded by Edwards. Ayes: Chairman Liebmann, Johnson, Edwards, and Thompson.

B. Receive status report of the Water and Wastewater Utilities Department for month of May 2004.

RECEIVED. Moved by Edwards, seconded by Johnson. Ayes: Chairman Liebmann, Johnson, Edwards, and Thompson.

C. Receive report on purchasing procedures.

RECEIVED. Moved by Johnson, seconded by Edwards. Ayes: Chairman Liebmann, Johnson, Edwards, and Thompson.

VI. Ratify OCWUT payments for the period May 18, 2004 through June 8, 2004.

RATIFIED. Moved by Johnson, seconded by Edwards. Ayes: Chairman Liebmann, Johnson, Edwards, and Thompson.

VII. Receive Report of the Financial Advisor, Public Financial Management (PFM), on the Results of Investment Bids Related to OCWUT’s Existing Bond Funds held by the Trustee Bank and Authorize the Chairman to Execute the Related Forward Delivery Agreements.

RECEIVED AND AUTHORIZED. Moved by Johnson, seconded by Edwards. Ayes: Chairman Liebmann, Johnson, Edwards, and Thompson.

VIII. Approve Transitional Work Pilot Program, authorize General Manager to develop Request for Proposals and solicit proposals to hire consultant to implement pilot program.

APPROVED AND AUTHORIZED. Moved by Edwards, seconded by Johnson. Ayes: Chairman Liebmann, Johnson, Edwards, and Thompson.

IX. Approve Amendment, $22,000, to OCWUT’s Agreement with Cross Timbers Forestry for Harvest and General Forest Management Services at Lake Atoka.

APPROVED. Moved by Edwards, seconded by Johnson. Ayes: Chairman Liebmann, Johnson, Edwards, and Thompson.

X. Authorize the General Manager or designee to proceed with the necessary steps to close Douglas Boulevard between West Stanley Draper Drive and SE 134^th Street.

AUTHORIZED. Moved by Johnson, seconded by Edwards. Ayes: Chairman Liebmann, Johnson, Edwards, and Thompson.

XI. Approve the Agreement, $186,500, with the Geological Survey of the United States Department of the Interior for stream flow and water monitoring at locations along the North Canadian River near Oklahoma City, and authorize Chairman to sign.

APPROVED AND AUTHORIZED. Moved by Edwards, seconded by Johnson. Ayes: Chairman Liebmann, Johnson, Edwards, and Thompson.

XII. Approve Oklahoma City Water Utilities Trust Fiscal Year 2005 Budget.

APPROVED. Moved by Johnson, seconded by Edwards. Ayes: Chairman Liebmann, Johnson, Edwards, and Thompson.

XIII. Adopt the McGee Creek Authority Fiscal Year 2004-05 budget, and approve the Capital Improvement Plan, and the MCA Pay Plan.

ADOPTED AND APPROVED. Moved by Johnson, seconded by Edwards. Ayes: Chairman Liebmann, Johnson, Edwards, and Thompson.

XIV. Approve Fiscal Year 2004-05 Loan Agreement between the Oklahoma City Water Utilities Trust and the McGee Creek Authority.

APPROVED. Moved by Johnson, seconded by Edwards. Ayes: Chairman Liebmann, Johnson, Edwards, and Thompson.

XV. Approve Fiscal Year 2004-05 Lake Atoka Reservation Association Budget.

APPROVED. Moved by Johnson, seconded by Edwards. Ayes: Chairman Liebmann, Johnson, Edwards, and Thompson.

XVI. New Business.

None

XVII. Comments from Trustees, Staff and Citizens.

General Manager Marsha Slaughter gave an update on the incorrect water bills caused by a computer printing error that were mailed on June 4^th. The bills have been corrected and mailed to the customers.

General Manager Marsha Slaughter briefed the Trustees on the water line project in the May Fair Heights Neighborhood. Contractors are now on the job and progress is being made to complete the project and restoration of the area.

XVIII. Adjournment.

CHAIR ADJOURNED, 2:24 p.m.

ATTEST:

Frances Kersey, Secretary Guy Liebmann, Chairman