OKLAHOMA CITY WATER UTILITIES TRUST  MEETING MINUTES June 2, 2004 The agenda was posted on the Council Chamber Bulletin Board at 8:46 a.m., May 28, 2004 TRUSTEES PRESENT Guy Liebmann, Chairman Cody Graves, Vice Chairman Carl E. Edwards, Jr., Trustee Willa Johnson, Surrogate Trustee James E. Thompson, Surrogate Trustee TRUSTEES ABSENT Mick Cornett, Trustee James D. Couch, Trustee EMPLOYEES PRESENT Marsha Slaughter, General Manager Bret Weingart, Water & Wastewater Utilities Craig Keith, Municipal Counselor’s Office Frances Kersey, City Clerk’s Office Patsy Atkinson, Water & Wastewater Utilities Jeanette Sheets, Water & Wastewater Utilities Marla Adams, Water & Wastewater Utilities Billy Little, Water & Wastewater Utilities Linda Bull, Water & Wastewater Utilities OTHERS PRESENT Mark Grubbs, Johnson & Associates, Inc. Martha E. Ober, BancFirst I.          Call to Order. 2:02 p.m.             Chairman Guy Liebmann presided. II.         Approve minutes of May 25, 2004 Oklahoma City Water Utilities Trust meeting. APPROVED AS CORRECTED.  Moved by Edwards, seconded by Graves.  Ayes: Chairman Liebmann, Johnson, Edwards, Graves and Thompson. III.       CONSENT DOCKET A.        Approve Plans and Specifications, Project WC-0428, Water Main Replacement, Interstate 44 and Chicago Street between NW 39th Terrace and NW 42nd Street from Linn Avenue to Altadena Avenue, and authorize the Secretary to advertise for bids to be received June 29, 2004. APPROVED AND AUTHORIZED.  Moved by Johnson, seconded by Graves.                          Ayes: Chairman Liebmann, Johnson, Edwards, Graves and Thompson. B.         CONTRACTS AND BONDS 1.         Adopt Resolution Awarding Contract, $359,550, Southwest Water Works, LLC, Project WC-0432, Water Main Replacement, Hickory Stick Road to Blue Sage Road along Lamp Post Lane. ADOPTED.  Moved by Johnson, seconded by Graves.  Ayes: Chairman Liebmann, Johnson, Edwards, Graves and Thompson. 2.         Award and Approve Joint multi-year pricing agreement with Altiva (C49079) to provide powdered activated carbon for water and wastewater treatment plants, $682 per ton (supersacks), date of award through February 28, 2005. AWARDED  AND APPROVED.  Moved by Johnson, seconded by Graves.  Ayes: Chairman Liebmann, Johnson, Edwards, Graves and Thompson. C.        AMENDMENTS, CHANGE ORDERS and ACCEPTANCE OF PROJECTS 1.         Approve Amendment No. 3, $83,150, Project WC-0418, Improvements and Expansion of Lake Draper Water Treatment Plant, 13700 South Douglas Boulevard, Carollo Engineers, P.C. APPROVED.  Moved by Johnson, seconded by Graves.  Ayes: Chairman Liebmann, Johnson, Edwards, Graves and Thompson. III.       C.        2.         Approve Amendment No. 2, at a net $0.00 amendment increase, Project WT-0047 and Project ST-0089, Water and Wastewater Utilities Vulnerability Assessment and Emergency Operations Plan, all water and wastewater critical facilities, collection and distribution systems City-wide, including remote lakes and the Atoka pipeline, CH2M Hill, Inc. APPROVED.  Moved by Johnson, seconded by Graves.  Ayes: Chairman Liebmann, Johnson, Edwards, Graves and Thompson. 3.         Approve Change Order No. 2, $7,620.17, Project WC-0400, Water Main Relocation, Eastern Avenue from SE 59th Street to SE 44th Street, M & M Ditching, Inc. APPROVED.  Moved by Johnson, seconded by Graves.  Ayes: Chairman Liebmann, Johnson, Edwards, Graves and Thompson. 4.         Accept Project WC-0476, final claim in the amount of $16,497.35, Access Manways for Water Mains, South Douglas Boulevard from SE 134th Street to SE 164th Street, Milestone Utility Contractors, Inc. ACCEPTED.  Moved by Johnson, seconded by Graves.  Ayes: Chairman Liebmann, Johnson, Edwards, Graves and Thompson. IV.       Adopt Resolution declaring emergency; ratifying approval of construction plans; waiver of formal competitive bidding procedures; utilization of informal sealed bidding procedures; determination of lowest responsible bidder; award of contract for Project SC-0691, Emergency 36-inch Line Replacement, NW 160th Street and Western Avenue, to Urban Contractors, Inc., for $91,850; Issuance of emergency work order by City Engineer; and, approval of contract and bonds (Four “yes” votes required for approval). ADOPTED.  Moved by Edwards, seconded by Graves.  Ayes: Chairman Liebmann, Johnson, Edwards, Graves and Thompson. V.        Adopt Resolution authorizing the open market purchase of pipe and related fittings not on City contract, estimated cost $325,000 (OM4-C49080). ADOPTED AMENDED RESOLUTION.  Moved by Graves, seconded by Edwards.  Ayes: Chairman Liebmann, Johnson, Edwards, Graves and Thompson. VI.       Accept Permanent Easement for Project SC-0465, Sanitary Sewer Improvements, SW 29th Street between Robinson Avenue and Shields Boulevard, $20,000, David R. Daily, Claimant. ACCEPTED.  Moved by Johnson, seconded by Graves.  Ayes: Chairman Liebmann, Johnson, Edwards, Graves and Thompson. VII.      Recommend adoption of ordinance relating to general schedule of fees amending Chapter 60 of Oklahoma City Municipal Code, 2002, by amending Section 60-38-23 to define non-profit organization and by addition of new subsection (C) which reserves to the City the authority to establish other fee terms by written agreement. RECOMMENDED APPROVAL.  Moved by Edwards, seconded by Graves.  Ayes: Chairman Liebmann, Johnson, Edwards, Graves and Thompson. VIII.     Approve Fiscal Year 2003-04 Audit Contract with PricewaterhouseCoopers, LLP, to perform audit services for the Oklahoma City Water Utilities Trust and Lake Atoka at a cost not-to-exceed $25,390; and, a review of East Wharf Development, LLC lease agreement records - services provided in addition to the principal trust audit amount and billed separately at an amount of $3,155. APPROVED.  Moved by Johnson, seconded by Edwards.  Ayes: Chairman Liebmann, Johnson, Edwards, Graves and Thompson. IX.       New Business.             None X.        Comments from Trustees, Staff and Citizens. Trustee Graves asked about the water level at the Kids Lake at the Dog Park and how is the lake filled.  General Manager Marsha Slaughter explained the lake is refilled by drainage and the lake level is determined by rainfall. General Manager Slaughter gave an update on the lake levels and the Corp of Engineer’s release of Canton Lake water. Trustee Johnson expressed concern about the ability to sell water at the level we have been and keep Oklahoma City’s supply constant if the lakes are down.  General Manager Slaughter explained the issue of the abandoned work project in the area of northwest May Avenue and I-44.  Concerns are being addressed. Assistant Water Director Bret Weingart distributed copies of the official statement relating to $70,000,000 Oklahoma City Water Utilities Trust Water and Sewer System Revenue Bonds, Series 2004. XI.       Adjournment. CHAIR ADJOURNED, 2:26 p.m. ATTEST:        Frances Kersey, Secretary                      Guy Liebmann, Chairman