OKLAHOMA CITY WATER UTILITIES TRUST SPECIAL MEETING  MINUTES May 25, 2004 The agenda was posted on the Council Chamber Bulletin Board at 10:45 a.m., May 21, 2004 Amendment to Oklahoma City Water Utilities Trust Agenda posted 11:20 a.m., May 21, 2004   TRUSTEES PRESENT Guy Liebmann, Chairman Cody Graves, Vice Chairman Willa Johnson, Surrogate Trustee James D. Couch, Trustee TRUSTEES ABSENT Mick Cornett, Trustee Carl Edwards, Trustee  EMPLOYEES PRESENT Marsha Slaughter, General Manager Bret Weingart, Water & Wastewater Utilities Craig Keith, Municipal Counselor’s Office Shawnna Funderburk, City Clerk’s Office  Patsy Atkinson, Water & Wastewater Utilities Jeanette Sheets, Water & Wastewater Utilities Marla Adams, Water & Wastewater Utilities Billy Little, Water & Wastewater Utilities Perry Soltani, Water & Wastewater Utilities Wendel Whisenhunt, Parks & Recreation Department Jeff Murray, Parks & Recreation Department James E. Thompson, City Manager’s Office OTHERS PRESENT Mel Edwards, Citizen Joyce Cobb, LCC, International Martha E. Ober, BancFirst Paul Jack, Public Financial Management Bill Newman, Public Financial Management Mark Selvidge, Kutak Rock John Waldo, Oppenheim Tim Johnson, Johnson & Associates, Inc. Mark Grubbs, Johnson & Associates, Inc. John Williams, Williams Box  Forshee & Bullard Harold Roberts, State of Oklahoma I.          Call to Order. 2:05 p.m.             Chairman Guy Liebmann presided.        II.         Approve minutes of May 4, 2004 Oklahoma City Water Utilities Trust meeting. APPROVED.  Moved by Johnson, seconded by Graves. Ayes: Chairman Liebmann, Johnson, Graves and Couch. III.       CONSENT DOCKET A.        PRELIMINARY ENGINEERING REPORTS 1.         Approve Preliminary Engineering Report, Project WC-0468, Water Main Transmission Main Extension and Expansion of Pump Station No. 18 and direct engineer to prepare final plans and specifications and obtain right-of-way for 42-inch and 36-inch water mains from Hefner Water Treatment Plant along Hefner Road and along western edge of Lake Hefner to Britton Road, along Britton Road to Morgan Road, north along Morgan Road to Pump Station No. 18, Cobb Engineering Company. APPROVED AND DIRECTED.  Moved by Johnson, seconded by Graves. Ayes: Chairman Liebmann, Johnson, Graves and Couch. 2.         Approve Preliminary Engineering Report, Project WC-0469, Water Transmission Main Extension, and direct engineer to prepare final plans and specifications and obtain right-of-way for 36-inch water main from Hefner Road along North Western Avenue to the Edmond Meter Connection near NW 200th Street, Smith Roberts Baldischwiler, LLC . APPROVED AND DIRECTED.  Moved by Johnson, seconded by Graves. Ayes: Chairman Liebmann, Johnson, Graves and Couch. B.         PLANS, SPECIFICATIONS AND ADDENDA 1.         Approve Plans and Specifications, Project SC-0200, Sanitary Sewer Replacement and Rehabilitation, Interstate 44 to West Eubanks Street between North Land Avenue to Hartford Street, and authorize Secretary to advertise for bids to be received June 15, 2004. APPROVED AND AUTHORIZED.   Moved by Johnson, seconded by Graves. Ayes: Chairman Liebmann, Johnson, Graves and Couch. III.       B.         2.         Approve Plans and Specifications, Project SC-0616, Replacement of Sanitary Sewer Mains, NW 12th Street to NW 16th Street between Miller Avenue and Villa Avenue, and authorize Secretary to advertise for bids to be received June 15, 2004. APPROVED AND AUTHORIZED.  Moved by Johnson, seconded by Graves. Ayes: Chairman Liebmann, Johnson, Graves and Couch. 3.         Approve Plans and Specifications, Project WC-0355, Water Main Replacement, Martin Luther King Boulevard from NE 10th Street to NE 36th Street, JGVE, Inc., and authorize Secretary to advertise for bids to be received June 22, 2004. APPROVED AND AUTHORIZED.  Moved by Johnson, seconded by Graves. Ayes: Chairman Liebmann, Johnson, Graves and Couch. 4.         Approve Plans and Specifications, Project WC-0510, Water Main Replacement, Apache Drive, Osage Drive and Chickasaw Drive between NW 138th Street and NW 141st Street, and authorize Secretary to advertise for bids to be received June 15, 2004. APPROVED AND AUTHORIZED.  Moved by Johnson, seconded by Graves. Ayes: Chairman Liebmann, Johnson, Graves and Couch. 5.         Approve Plans and Specifications, Project WT-0063, Draper Water Treatment Plant - Fill Sludge Disposal, Draper Water Treatment Plant, 13700 South Douglas Boulevard, Carollo Engineers, and authorize Secretary to advertise for bids to be received June 22, 2004. APPROVED AND AUTHORIZED.  Moved by Johnson, seconded by Graves. Ayes: Chairman Liebmann, Johnson, Graves and Couch. 6.         Ratify Actions of General Manager in Approving Addendum No. 1, Project WT-0050/ST-0093, Hefner Water Treatment Plant Laboratory Renovations and Project WM-0091/SM-0117, 420 West Main Street 4th Floor Office Renovations, Architects in Partnership, P.C. RATIFIED.  Moved by Johnson, seconded by Graves. Ayes: Chairman Liebmann, Johnson, Graves and Couch. III.       C.        CONTRACTS AND BONDS 1.         Adopt Resolution Awarding Contract, $588,556.44, Krapff-Reynolds Construction Company, Project WC-0358, Water Main Replacement, Phase II, Ridgeview Drive to Pennsylvania Avenue from Britton Road to Huntleigh Drive within the City of the Village. ADOPTED.  Moved by Johnson, seconded by Graves. Ayes: Chairman Liebmann, Johnson, Graves and Couch. 2.         Adopt Resolution Awarding Contract, $264,000, Downey Contracting, LLC, Project WT-0046, Phase II, Hefner Water Treatment Plant Improvements:  Lake Intake Tower Bridge Replacement, 4000 NW 108th Street. ADOPTED.  Moved by Johnson, seconded by Graves. Ayes: Chairman Liebmann, Johnson, Graves and Couch. 3.         Adopt Resolution Awarding Contract, $593,000, J. L. Walker Construction, Inc., Project WT-0050/ST-0093, Hefner Water Treatment Plant Laboratory Renovations, 4000 NW 108th Street and, Project WM-0091/SM-0117, 420 West Main Street 4th Floor Office Renovations. ADOPTED.  Moved by Johnson, seconded by Graves. Ayes: Chairman Liebmann, Johnson, Graves and Couch. 4.         Approve and Award joint multi-year agreement to provide powdered activated carbon for water and wastewater treatment plants, $720 per ton (bulk), MeadWestvaco Corporation (C49077), June 2, 2004 through February 28, 2005.  Deferred from 5/4/04. General Manager Marsha Slaughter clarified the item for approval is for bulk delivery as stated on the posted agenda. APPROVED AND AWARDED.  Moved by Johnson, seconded by Graves. Ayes: Chairman Liebmann, Johnson, Graves and Couch. III.       D.        AMENDMENTS, CHANGE ORDERS and ACCEPTANCE OF PROJECTS 1.         Approve Amendment No. 1, -$3,638.57, and Accept Project SC-0663, Emergency 8-inch to 10-inch Sanitary Sewer Line Repair/Replacement, NW 14th Street to NW 13th Street between Broadway Avenue and Santa Fe Railroad Tracks, Urban Contractors, Inc., and place maintenance bond into effect. APPROVED, ACCEPTED AND PLACED INTO EFFECT.  Moved by Johnson, seconded by Graves. Ayes: Chairman Liebmann, Johnson, Graves and Couch. 2.         Approve Change Order No. 2, $750, Project WC-0389, Phase I, Water Main Replacement, Interstate 44 and North May Avenue, between NW 39th Street and NW 50th Street from May Avenue to Grand Boulevard, Bivens Contractors, Inc. APPROVED.  Moved by Johnson, seconded by Graves. Ayes: Chairman Liebmann, Johnson, Graves and Couch.             3.         Approve Change Order No. 5, $1,685, Project ST-0094, Replacement of High Performance Coatings on Four Primary Clarifiers for North Canadian Wastewater Treatment Plant, 12800 North Anderson Road, and Deer Creek Wastewater Treatment Plant, 20600 North Portland Avenue, Whitetail Services, LLC, accept project and place maintenance bond into effect. APPROVED, ACCEPTED AND PLACED INTO EFFECT.  Moved by Johnson, seconded by Graves. Ayes: Chairman Liebmann, Johnson, Graves and Couch. 4.         Accept Project WC-0429, Rehabilitation of Water Tank, one-half mile west of State Highway 92 and Reno Avenue, TMI Coatings, and place maintenance bond into effect. ACCEPTED AND PLACED INTO EFFECT.  Moved by Johnson, seconded by Graves. Ayes: Chairman Liebmann, Johnson, Graves and Couch. IV.       Adopt Resolution declaring emergency; ratifying approval of construction plans; waiver of formal competitive bidding procedures; utilization of informal sealed bidding procedures; determination of lowest responsible bidder; award of contract in the amount of  $101,900 to Krapff-Reynolds Construction Company, Project SC-0690, 33-inch Sanitary Sewer Crossing Replacement, NW 206th Street and Western Avenue; issuance of emergency work order by City Engineer; and, approval of contract and bonds (Four “yes” votes required for approval). ADOPTED. Moved by Couch, seconded by Johnson. Ayes: Chairman Liebmann, Johnson, Graves and Couch. V.        Adopt Resolution Ratifying action of General Manager in declaring emergency; approving construction plans; determining Wittwer Construction Company Inc. to be the sole source contractor; waiving formal competitive bidding; awarding emergency sole source contract for water Project WC-0469 (Phase I) for emergency construction of approximately 3000 feet of water main along Western Avenue between NW 142nd and NW 150th Street to Wittwer Construction Company, Inc. for $132,750, authorizing the issuance of an emergency work order by the City Engineer; approving contract and bonds; and directing the Chairman and Secretary to sign. (Four “yes” votes required for approval). ADOPTED.  Moved by Graves, seconded by Couch to adopt the resolution at the contract amount of $204,283.50 as stated in the memo.  Ayes:  Chairman Liebmann, Johnson, Graves and Couch. VI.       REPORTS A.        Receive Status Report of the Water and Wastewater Utilities Department for the month of April 2004. RECEIVED.  Moved by Graves, seconded by Johnson. Ayes: Chairman Liebmann, Johnson, Graves and Couch. B.         Receive Financial Obligations and Allocation of Unrestricted Cash for the Month of May 2004. RECEIVED.  Moved by Graves, seconded by Johnson. Ayes: Chairman Liebmann, Johnson, Graves and Couch. VII.      Ratify OCWUT payments for the period April 6, 2004 through May 11, 2004. RATIFIED.  Moved by Johnson, seconded by Couch. Ayes: Chairman Liebmann, Johnson, Graves and Couch. VIII.     Receive the Bond Purchase Agreement and the Report of the Financial Advisor, Public Financial Management (PFM), on the Results of the Negotiated Sale of the Series 2004 Water & Sewer System Revenue Bonds. Bill Newman and Paul Jack with Public Financial Management gave a sale results report of the Series 2004 Water & Sewer System Revenue Bonds. RECEIVED.  Moved by Johnson, seconded by Graves. Ayes: Chairman Liebmann, Johnson, Graves and Couch. IX.       Approve Permit, $4,500, (for period of five years from effective date of Permit) with Wilson Vending, LLC, to install, maintain and operate vending machines that distribute a variety of live fish bait, Lake Hefner and Lake Overholser, Steve Wilson, Proprietor. Wendel Whisenhunt, Parks & Recreation Director, addressed the Trustees and answered questions about other possible vending machine locations for live fish bait. APPROVED.  Moved by Graves, seconded by Johnson. Ayes: Chairman Liebmann, Johnson, Graves and Couch. X.        Approve 2004 Sailing Season Renewal of Sailboat, Sailboard, Paddleboat Leasing Concession Permit with Leeward Sailboat Rentals, Lake Hefner. APPROVED.  Moved by Johnson, seconded by Graves. Ayes: Chairman Liebmann, Johnson, Graves and Couch. XI.       Approve Permit Dealer License, $2,500, with Sooner Pit Stop, 7224 South Sooner Road, to purchase Lake Activity Permits from the City of Oklahoma City and sell them at fees established in the Oklahoma City Municipal Code, 2002. APPROVED.  Moved by Graves, seconded by Johnson. Ayes: Chairman Liebmann, Johnson, Graves and Couch. XII.      Recommend Approval of Ordinance relating to General Schedule of Fees, amending Chapter 60 of the Oklahoma City Municipal Code, 2002, Article V, Sections 60-38-26 fishing and 60-38-36 prices of resale permits. APPROVED.  Moved by Graves, seconded by Johnson. Ayes: Chairman Liebmann, Johnson, Graves and Couch. XIII.     Consider Application for Water Main Extension (Policy “A”) by Mel Edwards, dba Edwards Self Storage, and Consider reimbursement for water main oversize in the amount of $11,520, 16-inch water main along SW 15th Street just west of Mustang Road (Project WR-0036). Mel Edwards addressed the Trustees concerning his water main extension application and reimbursement request for the oversize main. CONSIDERED.  Moved by Johnson to consider the reimbursement, seconded by Graves. Roll Call Vote: Trustee James D. Couch: Nay; Chairman Guy Liebmann: Nay; Trustee Willa Johnson: Aye; Trustee Cody Graves: Aye.  Tied Vote.  No action taken. XIV.    Authorize payment in the amount of $106,562.40 to Veolia Water North America (VWNA) for additional electricity to operate North Canadian Wastewater Treatment Plant for the year 2003 AUTHORIZED.   Moved by Johnson, seconded by Graves. Ayes: Chairman Liebmann, Johnson, Graves and Couch. XV.      Receive Report and Credit, in the amount of $3,814.18, from Veolia Water North America Operating Services, Inc., for Operating Cost Adjustments of the Wastewater Treatment Plants, North Canadian, Deer Creek, South Canadian, and Chisholm Creek Wastewater Treatment Facilities and Witcher Pump Station. RECEIVED.  Moved by Graves, seconded by Johnson. Ayes: Chairman Liebmann, Johnson, Graves and Couch. XVI.    Approve Amendment and Restatement of Lease and Easement Agreement with Midwest Cellular Telephone Limited Partnership, dba AT&T Wireless Service, Lake Hefner Reservation. APPROVED.  Moved by Graves to approve the corrected amended lease, seconded by Johnson. Ayes: Chairman Liebmann, Johnson, Graves and Couch. XVII.   Approve the Amendment to Lease and Easement Agreement with Midwest Cellular Telephone Limited Partnership dba AT&T Wireless Services, Lake Hefner.             DELETED ON POSTED AGENDA  AMENDMENT XVIII.  New Business.             None XIX.    Comments from Trustees, Staff and Citizens.             None XX.      Adjournment. CHAIR ADJOURNED, 2:45 p.m. ATTEST: Shawnna Funderburk, Assistant Secretary       Guy Liebmann, Chairman