AGENDA

(Minutes are unofficial until approved by Board Members at Trust meeting)

OKLAHOMA CITY WATER UTILITIES TRUST

MEETING MINUTES

May 4, 2004

The agenda was posted on the Council Chamber Bulletin Board at 1:23 p.m., April 30, 2004

TRUSTEES PRESENT

Guy Liebmann, Chairman

Cody Graves, Vice Chairman

Willa Johnson, Surrogate Trustee

James D. Couch, Trustee

TRUSTEES ABSENT

Mick Cornett, Trustee

Carl Edwards, Trustee

EMPLOYEES PRESENT

Marsha Slaughter, General Manager

Bret Weingart, Water & Wastewater Utilities

Craig Keith, Municipal Counselor’s Office

Frances Kersey, City Clerk’s Office

Patsy Atkinson, Water & Wastewater Utilities

Jeanette Sheets, Water & Wastewater Utilities

Marla Adams, Water & Wastewater Utilities

Billy Little, Water & Wastewater Utilities

Aubree Atherton, Water & Wastewater Utilities

James E. Thompson, City Manager’s Office

OTHERS PRESENT

Tim Johnson, Johnson & Associates, Inc.

Martha E. Ober, BancFirst

Bill Collins, Bellingham, Collins & Loyd, P.C.

John Waldo, Oppenheim

I. Call to Order. 2:01 p.m.

Chairman Guy Liebmann presided.

II. Approve minutes of April 20, 2004 Oklahoma City Water Utilities Trust meeting.

APPROVED. Moved by Johnson, seconded by Graves. Ayes: Chairman Liebmann, Johnson, Graves and Couch.

III. CONSENT DOCKET

A. Approve Plans and Specifications, Project SC-0657, Sanitary Sewer Rehabilitation, SW 59^th Street to Interstate 240 between South Pennsylvania Avenue to South Blackwelder Avenue, and authorize the Secretary to advertise for bids to be received May 25, 2004.

APPROVED AND AUTHORIZED. Moved by Johnson, seconded by Graves. Ayes: Chairman Liebmann, Johnson, Graves and Couch.

B. Approve and Award joint multi-year agreement to provide carbon for water and wastewater treatment plants, $720 per ton, MeadWestvaco Corporation (C49077), May 11, 2004 through February 28, 2005.

General Manager Marsha Slaughter clarified that the multi-year pricing agreement for carbon specified delivery in bulk by truck only.

Mr. William F. Collins III, addressed the trustees with concerns of the decision to not award the contract to his client, Advanced Environmental Chemistry and Biology, to provide carbon to the water and wastewater treatment plants.

DEFERRED. The item was deferred to the May 25, 2004 meeting, in order for the staff to address Mr. Collins’ questions about the award of agreement. Moved by Johnson, seconded by Graves. Ayes: Chairman Liebmann, Johnson, Graves and Couch.

C. AMENDMENTS, CHANGE ORDERS and ACCEPTANCE OF PROJECTS

1. Approve Amendment No. 4, $162,680, and Change Order No. 4, $34,740, Sanitary Sewer Project SC-0609, Phase II, Deep Fork New Relief Line, NW 41^st Street and Pennsylvania Avenue to NW 35^th Street and May Avenue, United Trenching, Inc.

APPROVED. Moved by Johnson, seconded by Graves. Ayes: Chairman Liebmann, Johnson, Graves and Couch.

III. C. 2. Approve Amendment No. 1, $10,972, and Change Order No. 1, $29,254.81, Project SM-0113 Phase II, Roofing and Structural Repairs for Overholser Main and Filter Building, 601 North Pennsylvania Avenue, and Overholser Boiler Building, 501 North Pennsylvania Avenue, Downey Contracting, LLC.

APPROVED. Moved by Johnson, seconded by Graves. Ayes: Chairman Liebmann, Johnson, Graves and Couch.

3. Accept Project SC-0641, Renovate Lift Station, NE 27^th Street and Granada Boulevard, $146,440, Wynn Construction Company, Inc., and place maintenance bond into effect.

ACCEPTED AND PLACED INTO EFFECT. Moved by Johnson, seconded by Graves. Ayes: Chairman Liebmann, Johnson, Graves and Couch.

4. Approve Change Order No. 1, $4,001.70, Project WC-0476, Access Manways for Water Mains, South Douglas Boulevard from SE 134^th Street to SE 164^th Street, Milestone Utility Contractors, Inc.

APPROVED. Moved by Johnson, seconded by Graves. Ayes: Chairman Liebmann, Johnson, Graves and Couch.

5. Approve Change Order No. 1, $58,723.98, Project WT-0049, Overholser Dam Spillway Rehabilitation, East Overholser Drive and NW 16^th Street, Wynn Construction Company, Inc.

APPROVED. Moved by Johnson, seconded by Graves. Ayes: Chairman Liebmann, Johnson, Graves and Couch.

IV. Receive Oil and Gas Revenue Report for period ending March 2004.

RECEIVED. Moved by Johnson, seconded by Graves. Ayes: Chairman Liebmann, Johnson, Graves and Couch.

V. Receive Report on Bond Ratings for Series 2004 Revenue Bonds.

RECEIVED. Moved by Johnson, seconded by Graves. Ayes: Chairman Liebmann, Johnson, Graves and Couch.

VI. Adopt Resolution Approving Procedures, Parameters, and Financing Documents Required for the Issuance of Series 2004 Water and Sewer System Revenue Bonds.

ADOPTED WITH FOUR AFFIRMATIVE VOTES. Moved by Johnson, seconded by Graves. Ayes: Chairman Liebmann, Johnson, Graves and Couch.

VII. Approve Contract for Water Service with Edmond Public Works Authority including construction of 36-inch water line, generally along North Western Avenue from Hefner Road to NW 198^th Street, with 70% cost participation by City of Edmond.

Trustee Couch asked how the tie-in construction interfaces with the roadway construction in the same general area along Western.

General Manager Marsha Slaughter stated staff researched other alternatives for the location of the water line but determined the identified area was the best construction area.

Chairman Liebmann voiced concern for the traffic flow between NW 150^th and NW 164^th along North Western. Trustee Couch stated sometimes the traffic is backed up for three-quarters of a mile. Chairman Liebmann suggested temporary traffic lights in the area. Staff was asked to investigate the anticipated traffic control in the area during the construction period.

APPROVED. Moved by Graves, seconded by Johnson. Ayes: Chairman Liebmann, Johnson, Graves and Couch.

VIII. Receive Oklahoma Department of Environmental Quality (ODEQ) Construction Permit (No. SL000055040351), Project SC-0465, Lightning Creek, Phase I, Sanitary Sewer Rehabilitation and Reconstruction.

RECEIVED. Moved by Graves, seconded by Johnson. Ayes: Chairman Liebmann, Johnson, Graves and Couch.

IX. Approve Schedule of Actual Costs for Policy “B” Sanitary Sewer Main Extension, SB-0004, north of NW 164^th Street and west of May Avenue (Rose Creek Subdivision), Establish Future Connection Fees for Service Area and Authorize Assessment for Underpayment by Deer Creek Land Development Company, LLC, Developer, for its Share in the Amount of $1,440.

APPROVED AND AUTHORIZED. Moved by Graves, seconded by Johnson. Ayes: Chairman Liebmann, Johnson, Graves and Couch.

X. Accept Project SB-0006, Sanitary Sewer Main Extension under Policy “B-1”, along NW 164^th Street from May Avenue to ¼ mile west (Murfield Village off-site), and Authorize Reimbursement to Bill Roberts, Incorporated, Developer, in the Amount of $36,291.

ACCEPTED AND AUTHORIZED. Moved by Johnson, seconded by Graves. Ayes: Chairman Liebmann, Johnson, Graves and Couch.

XI. Adopt Resolution Rescinding Contract with Southwest Trailers and Equipment for six new, latest model 20,000 lb. gross axle weight rating (GAWR) tandem axle trailers (C49063).

ADOPTED. Moved by Graves, seconded by Johnson. Ayes: Chairman Liebmann, Johnson, Graves and Couch.

XII. Approve five-year extension of Revocable Permit with Sunoco Pipeline L.P. and The City of Oklahoma City for use of .8953 Acres at Deer Creek Wastewater Treatment Plant, NW 206^th Street and Portland Avenue.

APPROVED. Moved by Johnson, seconded by Graves. Ayes: Chairman Liebmann, Johnson, Graves and Couch.

XIII. New Business.

None

XIV. Comments from Trustees, Staff and Citizens.

Trustee Couch asked how the rain has affected the lakes in the southeastern part of the state. General Manager Marsha Slaughter gave an update of the levels of the lakes.

XV. Adjournment.

CHAIR ADJOURNED, 2:18 p.m.

ATTEST:

Frances Kersey, Secretary Guy Liebmann, Chairman