AGENDA

TRUSTEES PRESENT

Cody Graves, Vice Chairman

Carl Edwards, Trustee

James E. Thompson, Surrogate Trustee

TRUSTEES ABSENT

Guy Liebmann, Chairman

Willa Johnson, Surrogate Trustee

Mick Cornett, Trustee

James D. Couch, Trustee

EMPLOYEES PRESENT

Marsha Slaughter, General Manager

Bret Weingart, Water & Wastewater Utilities

Craig Keith, Municipal Counselor’s Office

Frances Kersey, City Clerk’s Office

Patsy Atkinson, Water & Wastewater Utilities

Jeanette Sheets, Water & Wastewater Utilities

Leigh Booth, Water & Wastewater Utilities

Linda Bull, Water & Wastewater Utilities

Peet Loessberg, Water & Wastewater Utilities

Todd Overturff, Water & Wastewater Utilities

OTHERS PRESENT

Tim Johnson, Johnson & Associates, Inc.

Martha E. Ober, BancFirst

I. Call to Order. 2:01 p.m.

Vice Chairman Cody Graves presided.

II. Approve minutes of March 16, 2004 Oklahoma City Water Utilities Trust meeting.

APPROVED. Moved by Edwards, seconded by Thompson. Ayes: Vice Chairman Graves, Edwards and Thompson.

III. CONSENT DOCKET

A. Receive the Consultant Selection Committee Report and appoint Oppenheim, a division of BOSC, Inc., as Book-Running Senior Managing Underwriter in accordance with the terms of the proposed engagement letter.

RECEIVED AND APPOINTED. Moved by Edwards, seconded by Thompson. Ayes: Vice Chairman Graves, Edwards and Thompson.

B. PLANS, SPECIFICATIONS and ADDENDA

1. Approve Plans and Specifications, Project WC-0358, 8 and 12-inch Water Main Replacement, The Village – Ridgeview Drive to Pennsylvania Avenue from Britton Road to Huntleigh Drive; Coon Engineering, Inc.; and, authorize the Secretary to advertise for bids to be received April 27, 2004.

APPROVED AND AUTHORIZED. Moved by Edwards, seconded by Thompson. Ayes: Vice Chairman Graves, Edwards and Thompson.

2. Approve Plans and Specifications, Project WT-0050/ST-0093, Hefner Water Treatment Plant Laboratory Renovations, 3827 West Hefner Road, and, Project WM-0091/SM-0117, 420 West Main Street 4^th Floor Office Renovations; Architects in Partnership, P.C.; and, authorize Secretary to advertise for bids to be received April 27, 2004.

APPROVED AND AUTHORIZED. Moved by Edwards, seconded by Thompson. Ayes: Vice Chairman Graves, Edwards and Thompson.

3. Approve Plans and Specifications, Project WT-0046, Phase II – Hefner Plant Improvements: Lake Intake Tower Bridge Replacement, Hefner Water Treatment Plant, 4000 NW 108^th Street; Chiang, Patel & Yerby, Inc.; and, authorize Secretary to advertise for bids to be received April 27, 2004.

APPROVED AND AUTHORIZED. Moved by Edwards, seconded by Thompson. Ayes: Vice Chairman Graves, Edwards and Thompson.

III. B. 4. Ratify the Actions of the General Manager in Approving Addendum No. 1, Project WC-0425, Water Main Replacement, SW 59^th Street to Madole Avenue from Independence Avenue to Drexel Avenue; Smith Roberts Baldischwiler, LLC.

RATIFIED AND APPROVED. Moved by Edwards, seconded by Thompson. Ayes: Vice Chairman Graves, Edwards and Thompson.

C. CONTRACTS and BONDS

1. Adopt Resolution Awarding Contract to W.N. Couch, $420,560.85, Project-WC-0425, Water Main Replacement, SW 59^th Street to Madole Avenue from Independence Avenue to Drexel Avenue.

ADOPTED. Moved by Edwards, seconded by Thompson. Ayes: Vice Chairman Graves, Edwards and Thompson.

2. Adopt Resolution Awarding Contract to Amis Construction, $242,465, Project WC-0483, Water Main Replacement, Oak Hollow Road from Rolling Stone Road to Twisted Oak Road.

ADOPTED. Moved by Edwards, seconded by Thompson. Ayes: Vice Chairman Graves, Edwards and Thompson.

3. Adopt Resolution Awarding Contract to Southwest Water Works, LLC, $94,192, Project WC-0485, Water Main Replacement, Reynolds Road (Private), NW 122^nd Street and west of Western Avenue.

ADOPTED. Moved by Edwards, seconded by Thompson. Ayes: Vice Chairman Graves, Edwards and Thompson.

4. Approve Contract for Engineering Services, Project WC-0486, $12,250, Water Line Utility Relocation and, Project SC-0675, $16,750, Sewer Main Utility Relocation, Broadway Extension from NE 63^rd Street to I-44, The Benham Companies, Inc.

APPROVED. Moved by Edwards, seconded by Thompson. Ayes: Vice Chairman Graves, Edwards and Thompson.

5. Adopt Resolution Awarding Contract to Wynn Construction Co., Inc., $348,700, Project WT-0046, Phase I – Hefner Plant Improvements: Recovery Pump Station Improvements, Hefner Water Treatment Plant, 4000 NW 108^th Street.

ADOPTED. Moved by Edwards, seconded by Thompson. Ayes: Vice Chairman Graves, Edwards and Thompson.

IV. Ratify OCWUT payments for the period February 17, 2004 through March 30, 2004.

RATIFIED. Moved by Edwards, seconded by Thompson. Ayes: Vice Chairman Graves, Edwards and Thompson.

V. Accept Permanent Easement, Project WC-0355, Water Main Construction, Martin Luther King Boulevard between NE 10^th Street and NE 36^th Street; Tricon Global Restaurants, $8,445, Inland Retail Real Estate Trust, Inc., $8,483, and Z & Z Convenience Store, Inc. $9,500, Claimants.

ACCEPTED. Moved by Edwards, seconded by Thompson. Ayes: Vice Chairman Graves, Edwards and Thompson.

VI. Approve Contract, not to exceed $2,000, for Arbitrage and Advisory Services for Fiscal Year 2003-2004 reporting period, Deloitte & Touche, LLP.

APPROVED. Moved by Edwards, seconded by Thompson. Ayes: Vice Chairman Graves, Edwards and Thompson.

VII. Consider Non-Drilling Oil and Gas Lease with Baron Exploration Company, in the vicinity of Lake Overholser to Lake Hefner Canal, 156.15 net mineral acres at $35 per net mineral acre, three-year primary term and 3/16^th royalty ($5,465.25).

APPROVED. Moved by Thompson, seconded by Edwards. Ayes: Vice Chairman Graves, Edwards and Thompson.

VIII. Authorize solicitation of Bond Insurance and Surety Bond bids and direct financial advisor to proceed upon direction from General Manager.

AUTHORIZED AND DIRECTED. Moved by Edwards, seconded by Thompson. Ayes: Vice Chairman Graves, Edwards and Thompson.

IX. Authorize Solicitation of Proposals from Property Management Firms to Administer OCWUT Leased Properties.

AUTHORIZED. Moved by Edwards, seconded by Thompson. Ayes: Vice Chairman Graves, Edwards and Thompson.

X. Authorize Funding for “H2O Round Up” campaign.

AUTHORIZED. Moved by Edwards, seconded by Thompson. Ayes: Vice Chairman Graves, Edwards and Thompson.

XI. Authorize General Manager to negotiate a letter agreement with Atoka County Commissioners to perform maintenance activities and make disbursements to Atoka County for its costs of performing maintenance activities as they may be jointly planned, approved and implemented.

AUTHORIZED. Moved by Edwards, seconded by Thompson. Ayes: Vice Chairman Graves, Edwards and Thompson.

XII. Approve bid documents, subject to modifications by bond counsel, direct Secretary to Advertise and financial advisor to solicit bids from firms known to bid on such investment opportunities.

APPROVED AND DIRECTED. Moved by Edwards, seconded by Thompson. Ayes: Vice Chairman Graves, Edwards and Thompson.

XIII. Approve PUD 968 and Eighth Amendment to East Wharf Lease Agreement with East Wharf Development LLC with revised Master Development Plan and PUD modifications approved by City of Oklahoma City; Lake Hefner Reservation north of Britton Road and west of Lake Hefner Parkway.

APPROVED. Moved by Edwards, seconded by Thompson. Ayes: Vice Chairman Graves, Edwards and Thompson.

XIV. Authorize Transfer of Funds in the amount of $450,000 to Oklahoma City Municipal Facilities Authority for Water and Wastewater Utilities’ share of costs to perform Project DC-0214, Digital Orthophotos, GIS Base Datasets and Topographical Aerial Mapping (WM-0097 and SM-0118).

AUTHORIZED. Moved by Edwards, seconded by Thompson. Ayes: Vice Chairman Graves, Edwards and Thompson.

XV. Presentation on Automatic Meter Reading by Peet Loessberg, Utility Customer Services.

Peet Loessberg, Utility Customer Services Superintendent, introduced Todd Overturff, Supervisor of Meter Repair/Reading Division. Mr. Overturff gave a powerpoint presentation on the Automatic Meter Reading (AMR) including what is AMR, available technologies in the AMR industry, goals for the City of Oklahoma City AMR project, City of Oklahoma City pilot program, operational savings/costs and customer perceptions.

XVI. New Business.

None

XVII. Comments from Trustees, Staff and Citizens.

None

XVIII. Adjournment.

CHAIR ADJOURNED, 2:26 p.m.

ATTEST:

Frances Kersey, Secretary Cody Graves, Vice Chairman


(Minutes are unofficial until approved by Trustees at meeting of 4-20-04) OKLAHOMA CITY WATER UTILITIES TRUST MEETING MINUTES April 6, 2004 The agenda was posted on the Council Chamber Bulletin Board at 8:11 a.m., April 2, 2004 Amendment to Oklahoma City Water Utilities Trust Agenda posted at 10:15 a.m., April 2, 2004 TRUSTEES PRESENT Cody Graves, Vice Chairman Carl Edwards, Trustee James E. Thompson, Surrogate Trustee TRUSTEES ABSENT Guy Liebmann, Chairman Willa Johnson, Surrogate Trustee Mick Cornett, Trustee James D. Couch, Trustee EMPLOYEES PRESENT Marsha Slaughter, General Manager Bret Weingart, Water & Wastewater Utilities Craig Keith, Municipal Counselor’s Office Frances Kersey, City Clerk’s Office Patsy Atkinson, Water & Wastewater Utilities Jeanette Sheets, Water & Wastewater Utilities Leigh Booth, Water & Wastewater Utilities Linda Bull, Water & Wastewater Utilities Peet Loessberg, Water & Wastewater Utilities Todd Overturff, Water & Wastewater Utilities OTHERS PRESENT Tim Johnson, Johnson & Associates, Inc. Martha E. Ober, BancFirst I. Call to Order. 2:01 p.m. Vice Chairman Cody Graves presided. II. Approve minutes of March 16, 2004 Oklahoma City Water Utilities Trust meeting. APPROVED. Moved by Edwards, seconded by Thompson. Ayes: Vice Chairman Graves, Edwards and Thompson. III. CONSENT DOCKET A. Receive the Consultant Selection Committee Report and appoint Oppenheim, a division of BOSC, Inc., as Book-Running Senior Managing Underwriter in accordance with the terms of the proposed engagement letter. RECEIVED AND APPOINTED. Moved by Edwards, seconded by Thompson. Ayes: Vice Chairman Graves, Edwards and Thompson. B. PLANS, SPECIFICATIONS and ADDENDA 1. Approve Plans and Specifications, Project WC-0358, 8 and 12-inch Water Main Replacement, The Village – Ridgeview Drive to Pennsylvania Avenue from Britton Road to Huntleigh Drive; Coon Engineering, Inc.; and, authorize the Secretary to advertise for bids to be received April 27, 2004. APPROVED AND AUTHORIZED. Moved by Edwards, seconded by Thompson. Ayes: Vice Chairman Graves, Edwards and Thompson. 2. Approve Plans and Specifications, Project WT-0050/ST-0093, Hefner Water Treatment Plant Laboratory Renovations, 3827 West Hefner Road, and, Project WM-0091/SM-0117, 420 West Main Street 4^th Floor Office Renovations; Architects in Partnership, P.C.; and, authorize Secretary to advertise for bids to be received April 27, 2004. APPROVED AND AUTHORIZED. Moved by Edwards, seconded by Thompson. Ayes: Vice Chairman Graves, Edwards and Thompson. 3. Approve Plans and Specifications, Project WT-0046, Phase II – Hefner Plant Improvements: Lake Intake Tower Bridge Replacement, Hefner Water Treatment Plant, 4000 NW 108^th Street; Chiang, Patel & Yerby, Inc.; and, authorize Secretary to advertise for bids to be received April 27, 2004. APPROVED AND AUTHORIZED. Moved by Edwards, seconded by Thompson. Ayes: Vice Chairman Graves, Edwards and Thompson. III. B. 4. Ratify the Actions of the General Manager in Approving Addendum No. 1, Project WC-0425, Water Main Replacement, SW 59^th Street to Madole Avenue from Independence Avenue to Drexel Avenue; Smith Roberts Baldischwiler, LLC. RATIFIED AND APPROVED. Moved by Edwards, seconded by Thompson. Ayes: Vice Chairman Graves, Edwards and Thompson. C. CONTRACTS and BONDS 1. Adopt Resolution Awarding Contract to W.N. Couch, $420,560.85, Project-WC-0425, Water Main Replacement, SW 59^th Street to Madole Avenue from Independence Avenue to Drexel Avenue. ADOPTED. Moved by Edwards, seconded by Thompson. Ayes: Vice Chairman Graves, Edwards and Thompson. 2. Adopt Resolution Awarding Contract to Amis Construction, $242,465, Project WC-0483, Water Main Replacement, Oak Hollow Road from Rolling Stone Road to Twisted Oak Road. ADOPTED. Moved by Edwards, seconded by Thompson. Ayes: Vice Chairman Graves, Edwards and Thompson. 3. Adopt Resolution Awarding Contract to Southwest Water Works, LLC, $94,192, Project WC-0485, Water Main Replacement, Reynolds Road (Private), NW 122^nd Street and west of Western Avenue. ADOPTED. Moved by Edwards, seconded by Thompson. Ayes: Vice Chairman Graves, Edwards and Thompson. 4. Approve Contract for Engineering Services, Project WC-0486, $12,250, Water Line Utility Relocation and, Project SC-0675, $16,750, Sewer Main Utility Relocation, Broadway Extension from NE 63^rd Street to I-44, The Benham Companies, Inc. APPROVED. Moved by Edwards, seconded by Thompson. Ayes: Vice Chairman Graves, Edwards and Thompson. 5. Adopt Resolution Awarding Contract to Wynn Construction Co., Inc., $348,700, Project WT-0046, Phase I – Hefner Plant Improvements: Recovery Pump Station Improvements, Hefner Water Treatment Plant, 4000 NW 108^th Street. ADOPTED. Moved by Edwards, seconded by Thompson. Ayes: Vice Chairman Graves, Edwards and Thompson. IV. Ratify OCWUT payments for the period February 17, 2004 through March 30, 2004. RATIFIED. Moved by Edwards, seconded by Thompson. Ayes: Vice Chairman Graves, Edwards and Thompson. V. Accept Permanent Easement, Project WC-0355, Water Main Construction, Martin Luther King Boulevard between NE 10^th Street and NE 36^th Street; Tricon Global Restaurants, $8,445, Inland Retail Real Estate Trust, Inc., $8,483, and Z & Z Convenience Store, Inc. $9,500, Claimants. ACCEPTED. Moved by Edwards, seconded by Thompson. Ayes: Vice Chairman Graves, Edwards and Thompson. VI. Approve Contract, not to exceed $2,000, for Arbitrage and Advisory Services for Fiscal Year 2003-2004 reporting period, Deloitte & Touche, LLP. APPROVED. Moved by Edwards, seconded by Thompson. Ayes: Vice Chairman Graves, Edwards and Thompson. VII. Consider Non-Drilling Oil and Gas Lease with Baron Exploration Company, in the vicinity of Lake Overholser to Lake Hefner Canal, 156.15 net mineral acres at $35 per net mineral acre, three-year primary term and 3/16^th royalty ($5,465.25). APPROVED. Moved by Thompson, seconded by Edwards. Ayes: Vice Chairman Graves, Edwards and Thompson. VIII. Authorize solicitation of Bond Insurance and Surety Bond bids and direct financial advisor to proceed upon direction from General Manager. AUTHORIZED AND DIRECTED. Moved by Edwards, seconded by Thompson. Ayes: Vice Chairman Graves, Edwards and Thompson. IX. Authorize Solicitation of Proposals from Property Management Firms to Administer OCWUT Leased Properties. AUTHORIZED. Moved by Edwards, seconded by Thompson. Ayes: Vice Chairman Graves, Edwards and Thompson. X. Authorize Funding for “H2O Round Up” campaign. AUTHORIZED. Moved by Edwards, seconded by Thompson. Ayes: Vice Chairman Graves, Edwards and Thompson. XI. Authorize General Manager to negotiate a letter agreement with Atoka County Commissioners to perform maintenance activities and make disbursements to Atoka County for its costs of performing maintenance activities as they may be jointly planned, approved and implemented. AUTHORIZED. Moved by Edwards, seconded by Thompson. Ayes: Vice Chairman Graves, Edwards and Thompson. XII. Approve bid documents, subject to modifications by bond counsel, direct Secretary to Advertise and financial advisor to solicit bids from firms known to bid on such investment opportunities. APPROVED AND DIRECTED. Moved by Edwards, seconded by Thompson. Ayes: Vice Chairman Graves, Edwards and Thompson. XIII. Approve PUD 968 and Eighth Amendment to East Wharf Lease Agreement with East Wharf Development LLC with revised Master Development Plan and PUD modifications approved by City of Oklahoma City; Lake Hefner Reservation north of Britton Road and west of Lake Hefner Parkway. APPROVED. Moved by Edwards, seconded by Thompson. Ayes: Vice Chairman Graves, Edwards and Thompson. XIV. Authorize Transfer of Funds in the amount of $450,000 to Oklahoma City Municipal Facilities Authority for Water and Wastewater Utilities’ share of costs to perform Project DC-0214, Digital Orthophotos, GIS Base Datasets and Topographical Aerial Mapping (WM-0097 and SM-0118). AUTHORIZED. Moved by Edwards, seconded by Thompson. Ayes: Vice Chairman Graves, Edwards and Thompson. XV. Presentation on Automatic Meter Reading by Peet Loessberg, Utility Customer Services. Peet Loessberg, Utility Customer Services Superintendent, introduced Todd Overturff, Supervisor of Meter Repair/Reading Division. Mr. Overturff gave a powerpoint presentation on the Automatic Meter Reading (AMR) including what is AMR, available technologies in the AMR industry, goals for the City of Oklahoma City AMR project, City of Oklahoma City pilot program, operational savings/costs and customer perceptions. XVI. New Business. None XVII. Comments from Trustees, Staff and Citizens. None XVIII. Adjournment. CHAIR ADJOURNED, 2:26 p.m. ATTEST: Frances Kersey, Secretary Cody Graves, Vice Chairman