AGENDA

(Minutes are unofficial until approved by Board at Trustees meeting of 1/21/04)

OKLAHOMA CITY WATER UTILITIES TRUST

MEETING MINUTES

January 6, 2004

The agenda was posted on the Council Chamber Bulletin Board at 10:26 a.m., December 31, 2003

TRUSTEES PRESENT

Cody Graves, Vice Chairman

Carl Edwards, Trustee

Willa Johnson, Surrogate Trustee

James D. Couch, Trustee

TRUSTEES ABSENT

Guy Liebmann, Chairman

James E. Thompson, Surrogate Trustee

EMPLOYEES PRESENT

Marsha Slaughter, General Manager

Bret Weingart, Water & Wastewater Utilities

Craig Keith, Municipal Counselor’s Office

Frances Kersey, City Clerk’s Office

Jeanette Sheets, Water & Wastewater Utilities

Patsy Atkinson, Water & Wastewater Utilities

Larry Ogle, Parks and Recreation Department

OTHERS PRESENT

Tim Johnson, Johnson & Associates, Inc.

Brion Bannister, Carter & Burgess, Inc.

Ed DeBee, U S Filter General Counsel

James R. Dickson, BancFirst

Martha E. Ober, BancFirst

Charles Swinton, BancFirst

I. Call to Order. 2:00 p.m.

Vice Chairman Cody Graves presided.

II. Approve minutes of December 16, 2003 Oklahoma City Water Utilities Trust meeting.

APPROVED. Moved by Edwards, seconded by Johnson. Ayes: Vice Chairman Graves, Johnson, Edwards and Couch.

III. CONSENT DOCKET

A. CONSULTANT REVIEW COMMITTEE REPORTS

1. Receive Consultant Review Committee Report for Project SC-0665, Chisholm Creek Sanitary Sewer Relief Interceptor, Phase I, NW 220^th Street and Western Avenue to NW 199^th Street and Western Avenue; and, SC-0666, Chisholm Creek Sanitary Sewer Relief Interceptor, Phase II, NW 199^th Street and Western Avenue to NW 190^th Street and Western Avenue; and, authorize Contract negotiations.

RECEIVED AND AUTHORIZED. Moved by Johnson, seconded by Edwards. Ayes: Vice Chairman Graves, Johnson, Edwards and Couch.

2. Receive the Preliminary Design Submittals, Water Project WC-0418, Improvements and Expansion of Lake Draper Water Treatment Plant, 13700 South Douglas Boulevard, Carollo Engineers, P.C., and Authorize the Consultant to prepare plans and specifications.

RECEIVED AND AUTHORIZED. Moved by Johnson, seconded by Edwards. Ayes: Vice Chairman Graves, Johnson, Edwards and Couch.

B. PLANS, SPECIFICATIONS AND ADDENDA

1. Approve Plans and Specifications for Sewer Project SC-0556, Sanitary Sewer Main Replacement, SW 36^th Street to Jo Ann Drive from Pennsylvania Avenue to Rancho Drive, and authorize Secretary to advertise for bids to be received February 3, 2004.

APPROVED AND AUTHORIZED. Moved by Johnson, seconded by Edwards. Ayes: Vice Chairman Graves, Johnson, Edwards and Couch.

III. B. 2. Approve Plans and Specifications for Water Project WT-0046, Hefner Plant Improvements, Hefner Water Treatment Plant, 4000 NW 108^th Street, and authorize Secretary to advertise for bids to be received January 27, 2004.

APPROVED AND AUTHORIZED. Moved by Johnson, seconded by Edwards. Ayes: Vice Chairman Graves, Johnson, Edwards and Couch.

C. AMENDMENTS, CHANGE ORDERS AND ACCEPTANCE OF PROJECTS

1. Approve Amendment No. 5, $90,000 (General Fund), Feasibility Study and Conceptual Development Plan for Lake Draper Improvements (Motorized Racing Facility), Project MP-0231, Lake Stanley Draper, Carter & Burgess, Inc.

APPROVED AS CORRECTED. Moved by Johnson, seconded by Edwards. Ayes: Vice Chairman Graves, Johnson, Edwards and Couch.

2. Approve Change Order No. 1, $4,375, adding new bid items, Project WC-0456, Water Main Replacement, NW 19^th Street to NW 23^rd Street between North Geraldine Avenue to Portland Avenue, Southwest Water Works, LLC.

APPROVED. Moved by Johnson, seconded by Edwards. Ayes: Vice Chairman Graves, Johnson, Edwards and Couch.

3. Approve Amendment No. 1, -$4,000, adjustment to existing pay items; Accept Water Emergency Project WE-0044, Pipe Support Repair for 12-inch Water Line on Robinson Bridge at North Canadian River, SW 15^th Street and Robinson Avenue, Downey Contracting, LLC; and, place maintenance bond into effect.

APPROVED, ACCEPTED, AND PLACED INTO EFFECT. Moved by Johnson, seconded by Edwards. Ayes: Vice Chairman Graves, Johnson, Edwards and Couch.

4. Approve Change Order No. 6, $78,016.89, Project ST-0082, Rehabilitation of Raw Sewage Pump Buildings Phases I & II at North Canadian Wastewater Treatment Plant, 12800 North Anderson Road, Wynn Construction, Inc.

APPROVED. Moved by Johnson, seconded by Edwards. Ayes: Vice Chairman Graves, Johnson, Edwards and Couch.

III. C. 5. Approve Change Order No. 3, $3,475, and Change Order No. 4, $8,180, Sewer Treatment Project ST-0094, Replacement of High Performance Coatings on Four Primary Clarifiers, North Canadian Wastewater Treatment Plant, 12800 North Anderson Road, and Deer Creek Wastewater Treatment Plant, 20600 North Portland Avenue; Whitetail Services, LLC.

APPROVED. Moved by Johnson, seconded by Edwards. Ayes: Vice Chairman Graves, Johnson, Edwards and Couch.

IV. Accept Permanent Easements for Water Project WC-0415, providing right-of-way for sixty inch Atoka Pipeline relocation, Byng, Oklahoma (Pontotoc County), $11,424, Roger D. and Betty A. Burns, claimants.

ACCEPTED. Moved by Johnson, seconded by Edwards. Ayes: Vice Chairman Graves, Johnson, Edwards and Couch.

V. Adopt Resolution Awarding Contract, $1,392,000, to Urban Contractors, Inc. for Sewer Treatment Project ST-0087, Witcher Pump Station Improvements, East Hefner Road and North Sooner Road, Urban Contractors, Inc.

ADOPTED. Moved by Johnson, seconded by Edwards. Ayes: Vice Chairman Graves, Johnson, Edwards and Couch.

VI. Receive the Oklahoma Department of Environmental Quality Construction permits, Project WC-0400, 36-inch Water Main Relocation, Eastern Avenue from SE 44^th Street to SE 59^th Street; and, Project SC-0641, Renovate Lift Station, NE 27^th Street and Granada Boulevard.

RECEIVED. Moved by Johnson, seconded by Edwards. Ayes: Vice Chairman Graves, Johnson, Edwards and Couch.

VII. Adopt Resolution removing Bank One Corporate Trust Services and J.P. Morgan Chase & Co. as Trustee bank, Registrar, and Paying Agent and appointing BancFirst as Trustee Bank, Registrar, and Paying Agent, directing and authorizing Bank One Corporate Trust Services and J.P. Morgan Chase & Co. to transfer all rights, property, powers, duties and records to BancFirst, and directing BancFirst to notify bondholders.

ADOPTED. Moved by Edwards, seconded by Johnson. Ayes: Vice Chairman Graves, Johnson, Edwards and Couch.

VIII. Ratify the Actions of the General Manager in signing the Agreement with the U.S. Geological Survey of the United States Department of the Interior for stream flow and water monitoring for the period October 1, 2003 to September 30, 2004.

RATIFIED. Moved by Johnson, seconded by Edwards. Ayes: Vice Chairman Graves, Johnson, Edwards and Couch.

IX. Receive Rezoning Application for Lake Stanley Draper Private Sector Engagement Process area and direct General Manager to proceed with the steps necessary to rezone the Private Sector Engagement Process area.

RECEIVED AND DIRECTED. Moved by Johnson, seconded by Couch. Ayes: Vice Chairman Graves, Johnson, Edwards and Couch.

X. New Business.

None

XI. Comments from Trustees, Staff and Citizens.

General Manager Marsha Slaughter gave an update on the lake levels.

XII. Adjournment.

VICE CHAIR ADJOURNED, 2:12 p.m.

ATTEST:

Frances Kersey, Secretary Cody Graves, Vice Chairman