NOTICE OF SPECIAL MEETING

OKLAHOMA CITY METROPOLITAN AREA PUBLIC SCHOOLS TRUST

MEETING MINUTES

FEBRUARY 17, 2004

(The agenda was posted on the Council Chamber bulletin board at 4:10 p.m. on February 13, 2004.)

I. Call to Order. 3:00 p.m.

Chairman Carl Edwards, Jr. presiding.

Linda Lambert and Patrick Rooney absent.

II. Approve Minutes of the February 3, 2004 Oklahoma City Metropolitan Area Public Schools Trust Meeting

APPROVED. Moved by Thompson, seconded by Mashburn. Ayes: Chairman Edwards, Lopez, Mashburn and Thompson. Hupfeld absent.

III. Financial Reports

a. Approve Oklahoma City Metropolitan Area Public Schools Trust Revenue and Obligation Report for December 2003

APPROVED. Moved by Lopez, seconded by Mashburn. Ayes: Chairman Edwards, Lopez, Mashburn and Thompson. Hupfeld absent.

b. Ratify Oklahoma City Metropolitan Area Public Schools Trust Payments

RATIFIED. Moved by Thompson, seconded by Lopez. Ayes: Chairman Edwards, Lopez, Mashburn and Thompson. Hupfeld absent.

IV. Approve Suburban School District Applications for Funding

a. Millwood Public School District – Parking Lot – $35,496.17

b. Moore Public School District – Music/Art Classroom Addition – $267,469

c. Putnam City School District – Remodel Putnam City Center – $2,383,182

d. Western Heights Public School District – Band Uniforms – $37,152.60

e. Yukon Public School District – Land Purchase – $784,389.50

Mr. Hupfeld said he was opposed to the funds being used for band uniforms.

APPROVED. Moved by Thompson, seconded by Lopez. Ayes: Chairman Edwards, Hupfeld, Lopez, Mashburn and Thompson.

V. Ratify Issuance of and Approve Addenda No. 1 and 2 for OCMAPS Projects ES-0006 and ES-0007, Fire Alarm Systems; Reject Bids; and Authorize Re-advertising of Final Plans and Specifications

Paul Haley of Cobb Architecture presented the plans and specifications and answered questions about the project.

RATIFIED, REJECTED AND AUTHORIZED. Moved by Lopez, seconded by Mashburn. Ayes: Chairman Edwards, Hupfeld, Lopez, Mashburn and Thompson.

VI. Adopt Resolution Awarding Contract to Michael Mahaffey & Associates, P.L.L.C. for Architectural Services for OCMAPS Project ES-0019, Roof Replacement at Eight Schools

ADOPTED. Moved by Thompson, seconded by Lopez. Ayes: Chairman Edwards, Hupfeld, Lambert and Mashburn.

VII. Adopt Resolution Recommending the Oklahoma City Public Schools Board of Education Approve the Final Plans and Specifications for OCMAPS Project EB-0001, Douglass High School and Stadium

Jeff Wegener of LWPB Architects presented the final plans and specifications.

ADOPTED. Moved by Thompson, seconded by Lopez. Ayes: Chairman Edwards, Hupfeld, Lopez, Mashburn and Thompson.

VIII. Adopt Resolution Recommending the Oklahoma City Public Schools Board of Education Approve the Preliminary Report and Authorize the Architect to Proceed with Final Plans and Specifications for OCMAPS Project EB-0008, Ridgeview Elementary School

Dan Skaggs of Michael Mahaffey & Associates presented the Preliminary Report.

ADOPTED. Moved by Lopez, seconded by Mashburn. Ayes: Chairman Edwards, Hupfeld, Lopez, Mashburn and Thompson.

IX. Adopt Resolution Recommending the Oklahoma City Public Schools Board of Education Approve the Preliminary Report and Authorize the Architect to Proceed with Final Plans and Specifications for OCMAPS Project EB-0009, Telstar Elementary School

Michael McCoy of Hite McCoy Architects presented the Preliminary Report.

IX.

ADOPTED. Moved by Mashburn, seconded by Lopez. Ayes: Chairman Edwards, Hupfeld, Lopez, Mashburn and Thompson.

X. Update/Status of OCMAPS Program – James Couch, General Manager

Mr. Couch said a groundbreaking event for Star Spencer High School is scheduled for Thursday at 10:00 a.m. Work is progressing so that students can return to the facility this fall. He said the contractor is continuing work on the Phase I construction at Wheeler Elementary and is scheduled for completion this summer so that students may return to the facility this fall. A groundbreaking event is schedule for March. The Phase II design is progressing and will be presented to the Trust in a few months.

Staff is continuing to evaluate the program schedule to assure funds are available for the project budgets. The School District was scheduled to have five bond sales; however, the bond sales were modified with no bond sale in 2003. Because no bonds were sold in 2003, one project will be put on hold until additional bonds are sold. He said that the high school projects would remain on schedule; however, some bond-funded elementary schools may be put on hold until additional bonds are sold.

XI. Program Consultant Update – Facility Program Management, Inc.

a. Local Business Utilization Report – Fourth Quarter, 2003

Gregg Bohler of The Facility Group gave an update of the LBU report and said this report corrected a duplication of businesses from the third quarter report.

XII. Comments by Trustees

Mr. Lopez said he recognized the work that goes on by the staff to make sure the Trustees are informed about what they are voting on. He said he appreciated those efforts.

XIII. Comments by Staff

None.

XIV. Comments by Citizens

Allen Thompson of CEPE discussed the Local Business Utilization purpose and the prequalification process. He also agreed with Mr. Hupfeld about the funds being used for band uniforms. He further expressed concern over the Star Spencer High School gymnasium roof.

XV. Adjournment. 3:50 p.m.

Moved by Thompson, seconded by Lopez. Ayes: Chairman Edwards, Hupfeld, Lopez, Mashburn and Thompson.

Carl E. Edwards, Jr., Chairman

ATTEST:

Frances Kersey , Secretary

James D. Couch, General Manager