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| (Minutes are unofficial until approved by Board of Trustees at meeting of 2/17/2004) OKLAHOMA CITY WATER UTILITIES TRUST MEETING MINUTES February 3, 2004 The agenda was posted on the Council Chamber Bulletin Board at 11:09 a.m., January 30, 2004
TRUSTEES PRESENT Guy Liebmann, Chairman Carl Edwards, Trustee Cody Graves, Vice Chairman James D. Couch, Trustee TRUSTEES ABSENT Willa Johnson, Surrogate Trustee EMPLOYEES PRESENT Marsha Slaughter, General Manager Bret Weingart, Water & Wastewater Utilities Craig Keith, Municipal Counselor’s Office Frances Kersey, City Clerk’s Office James E. Thompson, City Manager’s Office Jeanette Sheets, Water & Wastewater Utilities Patsy Atkinson, Water & Wastewater Utilities Billy Little, Water & Wastewater Utilities Darlene Cox, Water & Wastewater Utilities Linda Bull, Water & Wastewater Utilities Leigh Booth, Water & Wastewater Utilities Wendel Whisenhunt, Parks & Recreation Department OTHERS PRESENT Tim Johnson, Johnson & Associates, Inc. Larry Thompson, Thompson & Associates Joseph Andrash, OKC Tree Bank Warren Edwards, The Tree Bank Mary Gilmore Caffrey, The Tree Bank Stanley Draper Jr., The Tree Bank Morton Payne, The Tree Bank Bill Kopplin, The Tree Bank I. Call to Order. 2:03p.m. Chairman Guy Liebmann presided. II. Approve minutes of January 21, 2004 Oklahoma City Water Utilities Trust meeting. APPROVED. Moved by Edwards, seconded by Couch. Ayes: Chairman Liebmann, Edwards, Graves and Couch. III. CONSENT DOCKET A. CONSULTANT REVIEW COMMITTEE REPORTS
RECEIVED AND AUTHORIZED. Moved by Edwards, seconded by Couch. Ayes: Chairman Liebmann, Edwards, Graves and Couch.
RECEIVED AND AUTHORIZED. Moved by Edwards, seconded by Couch. Ayes: Chairman Liebmann, Edwards, Graves and Couch. B. Ratify and Approve Addenda Nos. 1 and 2, Water Project WT-0046, Hefner Water Treatment Plant Improvements, 3827 West Hefner Road; Chiang, Patel & Yerby. RATIFIED AND APPROVED. Moved by Edwards, seconded by Couch. Ayes: Chairman Liebmann, Edwards, Graves and Couch. C. Approve Amendment No. 2, -$58,700, decreasing and increasing quantities for original construction bid items; and, Change Order No. 2, $58,700, establishing pricing for and adding two new construction bid items to the contract; Sanitary Sewer Project SC-0609, Phase II, Deep Fork Relief Line; NW 41st Street and North Pennsylvania Avenue to NW 35th Street and North May Avenue; United Trenching, Inc. APPROVED. Moved by Edwards, seconded by Couch. Ayes: Chairman Liebmann, Edwards, Graves and Couch. IV.Receive the Audited Financial Statements of OCWUT, MCA and LARA for Fiscal Year Ending June 30, 2003. RECEIVED. Moved by Graves, seconded by Edwards. Ayes: Chairman Liebmann, Edwards, Graves and Couch. V. Approve the Application for Sanitary Sewer Main Extension under Policy "B-1", Project SB-0011, South of Reno Avenue and east of Cemetery Road, ERC Land Development Group, Developer. APPROVED. Moved by Edwards, seconded by Graves. Ayes: Chairman Liebmann, Edwards, Graves and Couch. VI. Approve the Take or Pay Water Service Agreement with the Moore Public Works Authority, effective May 1, 2003. APPROVED. Moved by Edwards, seconded by Graves to approve the Take or Pay Water Service Agreement with the Moore Public Works Authority, effective May 1, 2004. Ayes: Chairman Liebmann, Edwards, Graves and Couch. VII. Receive the Oklahoma Department of Environmental Quality Construction permit (WT000055031299), Project WE-0046, Emergency Chlorine and Ammonia System Interim Improvements, Draper Water Treatment Plant, 13700 South Douglas Boulevard. RECEIVED. Moved by Edwards, seconded by Graves. Ayes: Chairman Liebmann, Edwards, Graves and Couch. VIII. Authorize General Manager to execute a consent order with the Oklahoma Department of Environmental Quality committing to completion and submittal of a plan and schedule for improvements to the Draper Water Treatment Plant by July 1, 2004. AUTHORIZED. Moved by Edwards, seconded by Graves. Ayes: Chairman Liebmann, Edwards, Graves and Couch. IX. Authorize General Manager to enter negotiations with the Tree Bank for the proposed "Centennial Groves at Sunset Point". A presentation of the proposal will be made by member(s) of The Tree Bank. General Manager Marsha Slaughter introduced Morton Payne, President and Chairman of The Tree Bank. Mr. Payne thanked Marsha (Slaughter) and Leigh (Booth) for meeting with the Tree Bank members last week and assisting them to get on the OCWUT agenda. Mr. Payne gave a presentation on the Tree Bank’s proposed Sunset Park Centennial Groves located on the eastern shore of Lake Hefner. They envision completing the park in the year of the Centennial Celebration – 2007 and it is hoped that this unique park can be an important part of the State’s Centennial Celebration. Centennial Groves is a statewide project of the Tree Bank, approved and endorsed by Blake Wade and the Centennial Commission. Mr. Payne stated that the plan is flexible and does not intend to structurally affect the Hefner Trails. By design it connects, complements and will greatly improve the existing and highly successful Hefner Trails and commercial development. If given the opportunity, the Tree Bank will raise the money, carry out the plan and give the park to the City. They seek permission to continue to plan, with the Water Trust and City’s guidance, and want this to be a significant public/private partnership. Chairman Liebmann stated that the Water Trust cannot give water away to help with the maintenance of the planted trees. The water will have to be purchased. Mr. Payne stated that the trees selected and when planted in groves will require very low water consumption. AUTHORIZED. Moved by Edwards, seconded by Graves. Ayes: Chairman Liebmann, Edwards, Graves and Couch. X. A. Cost-of-Service Findings and Rate Design Workshop and Presentation by Thompson & Associates, Rate Consultant, in Executive Conference Room. Moved by Couch, seconded by Edwards the meeting be relocated to the Executive Conference Room. Ayes: Chairman Liebmann, Edwards, Graves and Couch. Mr. Larry Thompson, Thompson & Associates, explained the evaluation process, key cost of service principles, and water revenue breakout. Bret Weingart, Water and Wastewater Utilities Assistant Director, continued the presentation including drinking water rate recommendations, proposed water rates for retail services, wholesale rates, wholesale water revenue, wholesale customer contracts, wastewater recommendations, recommended wastewater revenue adjustments, billing comparison, and raw water rates. It was noted that the plan needs to be consistent and everyone should be charged for any water usage. B. Return to Council Chambers, receive the Cost-of-Service Findings and Rate Design Presentation Report and direct Rate Consultant to implement wholesale rate plan. Meeting continued in the Executive Conference Room. RECEIVED THE REPORT. Moved by Graves, seconded by Couch. Ayes: Chairman Liebmann, Graves and Couch. Trustee Edwards was absent when motion was considered. DIRECTIONS GIVEN TO IMPLEMENT RATE PLAN. Moved by Couch, seconded by Graves. Ayes: Chairman Liebmann, Graves and Couch. Trustee Edwards was absent when motion was considered. XI.New Business. None XII.Comments from Trustees, Staff and Citizens. Chairman Liebmann asked about the current rainfall. General Manager Marsha Slaughter gave an update. General Manager Marsha Slaughter mentioned that the City Council cancelled regular Council meetings scheduled during the summer and two of the meetings are dates that OCWUT are scheduled to meet. Trustee Couch asked that General Manager Slaughter prepare an agenda item for the next meeting and reschedule the September OCWUT meetings to the 2nd and 4th Tuesdays of the month. Chairman Liebmann said he would not be at the next OCWUT meeting. XIII. Adjournment. CHAIR ADJOURNED, 3:10 p.m. ATTEST: Frances Kersey, Secretary Guy Liebmann, Chairman |
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