OKLAHOMA CITY METROPOLITAN AREA PUBLIC SCHOOLS TRUST
SPECIAL MEETING MINUTES
MAY 18, 2004
(The agenda was posted on the Council Chamber bulletin board at 9:50 a.m. on May 14, 2004.)
I. Call to Order. 2:05 p.m.
Chairman Carl Edwards, Jr. presiding.
Linda Lambert, Dave Lopez and Valerie Thompson absent.
II. Approve Minutes of the April 20, 2004 Oklahoma City Metropolitan Area Public Schools Trust Meeting
APPROVED. Moved by Mashburn, seconded by Rooney. Ayes: Chairman Edwards, Hupfeld, Mashburn and Rooney.
III. Financial Reports
a. Approve Oklahoma City Metropolitan Area Public Schools Trust Revenue and Obligation Report for March 2004APPROVED. Moved by Rooney, seconded by Mashburn. Ayes: Chairman Edwards, Hupfeld, Mashburn and Rooney.
b. Ratify Oklahoma City Metropolitan Area Public Schools Trust PaymentsRATIFIED. Moved by Rooney, seconded by Mashburn. Ayes: Chairman Edwards, Hupfeld, Mashburn and Rooney.
IV. Adopt Resolution Officially Adopting the Oklahoma City Investment Policy and Authorizing the City Treasurer and Assistant City Treasurer to Invest Idle Funds in Accordance with the Investment Policy
ADOPTED. Moved by Rooney, seconded by Mashburn. Ayes: Chairman Edwards, Hupfeld, Mashburn and Rooney.
V. Approve Suburban School District Applications for Funding
a. Choctaw Public School District – School Bus – $55,300b. Crooked Oak Public School District – Electrical Power – $4,000
c. Crooked Oak Public School District – Gym Art Work – $6,500
d. Crooked Oak Public School District – Sound System – $9,320
e. Moore Public School District – Construction Management Fees – $651,916
f. Moore Public School District – Site Preparation Fees – $143,664
g. Putnam City School District – Educational Items – $325,000
h. Putnam City School District – Gym Floors – $781,816.60
i. Putnam City School District – Sprinklers – $1,106,380
j. Western Heights Public School District – Software – $123,240
APPROVED. Moved by Hupfeld, seconded by Rooney. Ayes: Chairman Edwards, Hupfeld, Mashburn and Rooney.
VI. Adopt Resolution Recommending the Oklahoma City Public Schools Board of Education Approve the Real Estate Purchase Agreement and Authorize Payment to Oklahoma City Title and Abstract Company for Sales and Closing Costs on the Following Properties
a. 1507 SW 51st Street – $45,322b. 1515 SW 51st Street – $41,246
c. 1523 SW 51st Street – $41,246
d. 1539 SW 51st Street – $56,372
e. 1625 SW 51st Street – $66,406
ADOPTED. Moved by Rooney, seconded by Mashburn. Ayes: Chairman Edwards, Hupfeld, Mashburn and Rooney.
VII. Adopt Resolution Authorizing Expenditure of Funds to Telco Supply Company for Computer Network Installations and Inspections
ADOPTED. Moved by Mashburn, seconded by Hupfeld. Ayes: Chairman Edwards, Hupfeld, Mashburn and Rooney.
VIII. Adopt Resolution Authorizing Expenditure of Sales Tax Funds for Early Start Project, Taft Middle School – Chiller Replacement
ADOPTED. Moved by Rooney, seconded by Hupfeld. Ayes: Chairman Edwards, Hupfeld, Mashburn and Rooney.
IX. Recommend the Oklahoma City Public Schools Board of Education Grant Permanent Easements for Water and Sewer for the New Douglass High School and Stadium
RECOMMENDED. Moved by Rooney, seconded by Mashburn. Ayes: Chairman Edwards, Hupfeld, Mashburn and Rooney.
X. Recommend the Oklahoma City Public Schools Board of Education Approve the Assignment of Contract for Architectural Services for OCMAPS Project EB-0005, New Grant High School
RECOMMENDED. Moved by Rooney, seconded by Hupfeld. Ayes: Chairman Edwards, Hupfeld, Mashburn and Rooney.
XI. Adopt Resolution Recommending the Oklahoma City Public Schools Board of Education Award Contract for Architectural Services to Glover Architects, P.C. for OCMAPS Project EB-0011, Roof Replacement at Emerson Alternative School
ADOPTED. Moved by Rooney, seconded by Mashburn. Ayes: Chairman Edwards, Hupfeld, Mashburn and Rooney.
XII. Adopt Resolution Approving Preliminary Report for OCMAPS Project ES-0019, Roof Replacements
Todd Edmonds of Michael Mahaffey & Associates presented the Preliminary Report and answered questions about the project.
ADOPTED. Moved by Mashburn, seconded by Rooney. Ayes: Chairman Edwards, Hupfeld, Mashburn and Rooney.
XIII. Receive Consultant Review Committee Report for OCMAPS Project ES-0015, Wilson Elementary School and Recommend Contract Negotiations for Architectural Services
RECEIVED AND RECOMMENDED. Moved by Hupfeld, seconded by Mashburn. Ayes: Chairman Edwards, Hupfeld, Mashburn and Rooney.
XIV. Receive Consultant Review Committee Report for OCMAPS Project ES-0013, Gatewood Elementary School and Recommend Contract Negotiations for Architectural Services
RECEIVED AND RECOMMENDED. Moved by Hupfeld, seconded by Mashburn. Ayes: Chairman Edwards, Hupfeld, Mashburn and Rooney.
XV. Receive Consultant Review Committee Report for OCMAPS Project ES-0014, Horace Mann Elementary School and Recommend Contract Negotiations for Architectural Services
RECEIVED AND RECOMMENDED. Moved by Hupfeld, seconded by Mashburn. Ayes: Chairman Edwards, Hupfeld, Mashburn and Rooney.
XVI. Approve Gatewood Elementary School Project Requirements
Mike Tower of The Facility Group presented the Project Requirements for Gatewood, Horace Mann and Wilson Elementary Schools.
APPROVED. Moved by Rooney, seconded by Mashburn. Ayes: Chairman Edwards, Hupfeld, Mashburn and Rooney.
XVII. Approve Horace Mann Elementary School Project Requirements
APPROVED. Moved by Rooney, seconded by Mashburn. Ayes: Chairman Edwards, Hupfeld, Mashburn and Rooney.
XVIII. Approve Wilson Elementary School Project Requirements
APPROVED. Moved by Rooney, seconded by Mashburn. Ayes: Chairman Edwards, Hupfeld, Mashburn and Rooney.
XIX. Update/Status of OCMAPS Program – James Couch, General Manager
In Mr. Couch’s absence, Eric Wenger, OCMAPS Program Manager, said the Douglass High School groundbreaking event was successful. He said Oscar J. Boldt Construction handed out medallions at the event, and staff brought these to the Trustees at today’s meeting. He then said the technology projects are proceeding very well. Quotes were received and are being reviewed for presentation stations. Computers are being purchased and the network installation is progressing.
He said construction is over 50% complete at both Star Spencer High School and Wheeler Elementary. Both of these projects should be completed for students to return to the facilities this fall. He said staff would be planning future tours for the Trustees at some of the projects that are close to the downtown area.
Mr. Mashburn asked how the budget is. Mr. Wenger said the budget is tight, but staff is working with the architects on alternates on future projects. He said steel and fuel costs could affect bids on future projects, although Trustees would be informed if project scopes have been modified because of budget constraints.
XX. Program Consultant Update – Facility Program Management, Inc.
a. Monthly Report
b. Community Meeting Schedule
XXI. Comments by Trustees
None.
XXII. Comments by Staff
None.
XXIII. Comments by Citizens
Joe Clytus, Vice-Chairman of the Oklahoma City Public Schools Board of Education, said the School District had received bids on the $31-million bond sale at an interest rate of 4.22%. He said the favorable interest rate is due to the School District’s work on cleaning up their audit. The School Board met at noon today to authorize the bonding company to proceed with the documents to complete the sale. They should have the funds within 45 days.
XXIV. Adjournment. 3:09 p.m.
Carl E. Edwards, Jr.
Chairman
ATTEST:
Frances Kersey James D. Couch
Secretary General Manager
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